School of Medicine & Public Health – Educational Assistance

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Policy Number:
SMPH-4010
Old Policy Number:
40.10
Responsible Office:
SMPH Office of Human Resources

School of Medicine and Public Health (SMPH) Policy

Rationale/​Purpose:

To define authorized career-related training or courses and employer-directed training or courses for School of Medicine and Public Health (SMPH) faculty and staff, including what are allowed and acceptable channels for payments made through UW–Madison.

Definitions:
Allowable expenses
See Section E of UW System Administrative Policy 210: Educational Assistance for Faculty & Staff.
Career-related training or courses
Undergraduate- and graduate-level courses and professional development courses that will qualify an employee for advancement. Courses for personal enrichment do not qualify.
Faculty
Professors, associate professors, and assistant professors on the tenure track, clinical health sciences track, or clinician-teacher track. This includes instructors and clinical instructors in permanent, temporary (non-training), or fellowship positions.
Job-related training or courses
Credit and noncredit, undergraduate, or graduate level noncredit or training that is required by the university—or by law or regulations—to maintain salary, status, or current position (if the requirements serve a business purpose of the university), or taken to maintain or improve skills required in the employee’s present work.
Policy:
  1. Units/departments may reimburse up to 100% of allowable expenses as long as the policy is applied equitably across their unit/department.
  2. If requesting reimbursement, employees must obtain pre-approval on the authorized form from their supervisor and the dean’s office prior to engaging in (registering, attending, etc.) any professional development activity.
    1. UW Health/SMPH dual-employed faculty will need to work with their department administrator or designee if they intend to seek reimbursement. The administrator or designee can assist them on whether to pay for the educational activity through UW Health or UW–Madison.
    2. If UW Health/SMPH dual-employed faculty are paying for the activity through UW Health, they must follow UW Health Tuition Reimbursement Policy 9.39.
  3. Employees must submit their expense report within 90 days of completion of their training. They must attach the pre-approval form, proof of payment, and grade report (if applicable) to the expense report via the UW–Madison reimbursement tool.
  4. SMPH follows the eligibility policies and authorization processes outlined by UW–Madison and UW System, which can be found at:
Related UW-Madison Policies:
Related UW–Madison Documents, Web Pages, or Other Resources:
External References:

Policy Administration

Approval Authority:
Dean, School of Medicine and Public Health
Policy Manager:
HR Operations Associate Director
Contact:
HR Operations Associate Director -- Dawn French, dmfrench@wisc.edu, (608) 262-1302
Director of Talent Management -- Kristen Seguin, kvieth@wisc.edu, (608) 262-7705
Effective Date:
07-01-2017
Date Issued:
07-01-2017
Revised Dates:

10-01-2020

Retrieved:
04-20-2024 07:52:29