Grade Change

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Policy Number:
UW-1212
Responsible Office:
Graduate School

University Policy

Scope:

Applies to all graduate students.

Policy:

      1. Grade changes originate with the instructor of the course and are initiated using the MyUW Faculty Center Grade Roster. Instructions are available through the Office of the Registrar’s Grading FAQ webpage.  When the class roster is not available in the Faculty Center, the non-roster eForm must be used to submit a grade change.  The non-roster eForm must be used if one of the following conditions is present:

        • A student is not on the grade roster in the Faculty Center (late enrollment in the class, for example).
        • A grade change from an Incomplete grade to an EI (Extended Incomplete) or PI (Permanent Incomplete) grade.
        • Early grading before the end of the term (Graduate students enrolled in 790, 890, or 990 for graduating purposes only).
        • Another faculty member/instructional staff in the academic program needs to submit a grade change in place of the instructor of record (in case the instructor is unable to submit a grade change or other legitimate reason only).
        Information on how to complete the eForm may be found at the Office of the Registrar Non-Roster Grade Change.

      2. While changes from Incomplete or Progress to a final grade are routine and raise no questions, changes from one final grade to another are more serious matters. 

        • Doing extra work to improve a final grade is not allowed.
        • Faculty legislation states that final grades can be changed only because of a clerical error.
        • Once an instructor announces course grades, a decision to re-evaluate the coursework for all or some of the students breaks faith with those students. The university’s primary concern is that all students in a course are treated consistently and fairly when assigned final grades.
Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Dean of the Graduate School
Policy Manager:
Director, Academic Services, Graduate School
Contact:
Admissions and Academic Services Coordinator -- Meleah Cue, meleah.cue@wisc.edu, (608) 262-2433
Retrieved:
05-23-2022 12:07:26