Eligibility for Occupational Medicine Services

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Policy Number:
UW-2011
Old Policy Number:
3.01G
Responsible Office:
Environmental & Occupational Health

University Policy

Rationale/​Purpose:

This policy establishes criteria for determining who is eligible to receive occupational medicine services at the campus Occupational Medicine clinic.

Definitions:
Employee
An individual as defined in UW-5000 Employment Categories.
Scope:

This policy applies to employees, students, and affiliates (e.g., contractors, researchers from other institutions, vendors). 

Policy:

  1. Eligibility for Occupational Medicine Services

    The following individuals are eligible to receive medical services offered by Occupational Medicine:

    1. Employees who require pre-exposure and surveillance services due to health risks from their UW-Madison work or academic activities
    2. Employees who require medical treatment following a UW-Madison workplace exposure and/or injury.
      1. It is recommended employees contact Occupational Medicine as soon as possible after exposure or injury to determine treatment options.
      2. Occupational Medicine Services are limited to those conditions within the scope of care of the occupational medicine program and exclude:
        1. Musculoskeletal injuries
        2. Certain exposures to the eye
        3. Injuries requiring stitches or sutures
    3. Employees who request consultation due to environmental or occupational health concerns 
    4. Currently enrolled students referred to Occupational Medicine by a primary care provider at University Health Services (UHS)

  2. Eligibility for University Health Services

    The following individuals are eligible to receive services at UHS:

    1. Enrolled students who pay the segregated health fee for the term in which service from UHS is sought, including summer term
    2. Non-students whose eligibility to receive specified services is authorized by a contract or agreement executed and approved under state, university, and campus rules and procedures who either pay fees at the time of servie or whose fees are paid on their behalf by an agency of government under the agreement
    3. Employees or affiliated individuals not otherwise eligible for specified services, upon referral of the occupational health officer and in consultation with the director of environmental and occupational health
    4. Established patients or clients whose eligibility for services ordinarily would have ended under this policy but whose continued eligibility for specified services is determined in writing by the director of envrionmental and occupational health to be in the best interests of the patient and the university.

  3. Appeals

    Any person who believes they have been improperly denied occupational medicine services may email the director of environmental and occupational health. In the event of further dispute, the matter may be appealed to the assistant vice chancellor of environmental, health & safety whose decision is considered final.

Related UW-Madison Policies:
Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Associate Vice Chancellor Facilities Planning & Management
Policy Manager:
Director of Environmental and Occupational Health
Contact:
Director of Environmental and Occupational Health -- Joel Malak, JOEL.MALAK@WISC.EDU, (608) 438-5851
Effective Date:
06-01-2015
Revised Dates:

04-01-2015, 07-07-2025

Retrieved:
07-29-2025 22:04:54