Effective, May 10, 2021:
The University of Wisconsin-Madison’s event attendance and space occupancy limits are reviewed periodically as Public Health Madison Dane County (PHMDC) issues updated public health guidance for gathering and event sizes. Effective May 10, 2021, we are linking our policy related to the size of university affiliated events on or off campus to the most current PHMDC Emergency Order.
The current and previous PHMDC orders may be viewed at PHMDC Current Order.
Rationale/Purpose of the Policy
The following policy for Registered Student Organization (RSO) events is aligned with University of Wisconsin–Madison’s COVID-19 Response which seeks to mitigates risks to our campus community while allowing for necessary activities. This policy may be modified as new information becomes available from national, state and local public health agencies. Local units may establish more restrictive policy as deemed appropriate. The most current University event policy can be found in the UW–Madison Policy Library. Questions about these guidelines may be referred to email@example.com.
This policy applies to the sponsored programs, activities, meetings, or gatherings, regardless of their location on or off university property, of all Registered Student Organizations (hereafter referred to as RSOs). Third party events are not permissible under this policy and require an exception.
Food and drinks are allowed at events in accordance with UW-3049 Campus Catering Policy.
All food and beverage provided at events must be either commercially prepackaged/individually packaged or served by university catering staff. If food is provided by a restaurant or catering company not affiliated with the university, it must be provided in single serve packaging.
|Name of Event:|
|Organization(s) Hosting Event:|
|Purpose of Event:|
|Point of Contact:|
|Point of Contact’s Email:|
|Point of Contact’s Phone Number:|
|Date(s) of Scheduled Event:|
|Time(s) of Scheduled Event:|
|Location of Scheduled Event:|
|Number of Anticipated Attendees:|
|As the event host, I:||Yes||No|
|…have reviewed and understand the Covid-19 Policy for Events beginning May 10, 2021|
…have a plan for checking Badger Badges if planning to do so for event entry.
|....have a plan to provide, either directly or in accordance with venue guidelines, face coverings, hand sanitizer and cleaning supplies at each event.|
|…will require attendees to use the sanitizing and cleaning materials before sitting or engaging in the event.|
|…have/will develop a plan for the flow of traffic to and from the event space.|
|…will pre-register all event attendees and include information about my safety plan to attendees (see below).|
|…will take attendance at the event; attendance information collection will include each attendee’s name, email, primary phone number, current address and this information will be held for four weeks.|
|…have a plan to sanitize any equipment used during the event (see below).|
|Safety plan information to be shared with attendees:|