Priorities on Use of Space

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Policy Number:

UW-2073

Old Policy Number:

FM3-2

Responsible Office:

Wisconsin Union

University Policy

Policy:

1. Changes in space zoning classifications must be approved by Union Council (see Policy #FM1-0b - Classification of Spaces in Memorial Union and Union South.). Changes in the use of space zoned "Rental Space, Revenue-Producing (Concessionaires)" must be approved in advance by Union Council.
2. Rental Space, Non-revenue-Producing (non-profit or not-for-profit) shall be to Registered Student Organizations, or other UW-Madison related organizations. The Assistant Union Director-Facilities shall notify the chair of the Facilities Committee prior to the signing of any new lease agreements.
3. The priorities on use of space in the Memorial Union and Union South are as follows:
   1. Space in the Wisconsin Union is intended primarily for the social, cultural, recreational and meeting activities of students, faculty, staff and employee organizations of the UW-Madison. Requests for use of meeting rooms will be assigned priority in accordance to the UW-Madison Campus Facility Use Policy on a first-come, first-served basis; but when there is a conflict, the following priorities shall be recognized:
      1. Directorate sponsored activities.
      2. Student organization sponsored events and activities.
      3. Faculty, staff and departmental meetings, lectures, luncheons, dinners or receptions.
      4. Faculty, staff and employee organizations.
      5. University-related groups.
      6. Governmental groups.
      7. Union members.
   2. The following criteria will be used to determine space assignments in memorial Union based on above priority:
      1. Groups requesting catering services.
      2. Groups requesting special audiovisual equipment.
      3. Wisconsin Union Directorate.
   3. Union member use of rooms with capacity exceeding 100 will be restricted to the following:
      1. No restrictions during University holiday and exam periods (to include study days) and the period from the last exam day second semester through the day before the Fall Orientation weeks begins.
      2. Only two reservations per month may be made on Fridays or Saturdays in Great Hall or Tripp Commons during the academic year when classes are in session.
      3. The Central Reservations Director is responsible for interpreting this policy and resolving disputes. Space utilization decisions may be appealed to Union Council.

Policy Administration

Approval Authority:

Associate Vice Chancellor and Director of Wisconsin Union

Policy Manager:

Associate Vice Chancellor and Director of Wisconsin Union

Contact:

Assistant Director for Facilities Management, Wisconsin Union -- Paul Broadhead, paul.broadhead@wisc.edu, (608) 263-4588

Revised Dates:

04-20-1977, 12-04-1990, 05-10-1994, 04-20-2004

Reviewed Dates:

04/20/1977; 12/04/2990; 05/10/1994; 04/20/1004

Retrieved:

04-27-2024 00:41:20