Student Hourly Procedure

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Policy Number:
UW-2090
Old Policy Number:
A6-3e
Responsible Office:
Wisconsin Union

University Policy

Rationale/​Purpose:

Designated as the Division of Social Education for UW–Madison, the Wisconsin Union places the highest value on the partnership between students and staff. The Union recognizes that student employees are a significant part of that partnership and play a central role in helping the Union achieve its vision—to be the heart and soul of a great university. As such, the Union is committed to offering part-time employment for UW students, both as a means to provide work opportunities as well as out-of-class learning experiences. 

Policy:
  1. Policy Statement
    1. In general, UW students are given first priority for Wisconsin Union part-time positions. Other non-UW students and temporary employees should only be hired when student help is not available or under other special circumstances.
    2. To ensure that employing UW students remains an organizational priority, all temporary employment position requests must be approved in advance by the Wisconsin Union Deputy Director.
  2. Special Circumstances: Graduating and Non-Continuing Students
    1. Graduating students are considered students through the last payroll calendar day of the completed semester.
    2. Students who withdraw from school during a semester are no longer eligible for student employment as of the date of withdrawal.
    3. In most cases, once an employee is no longer a student, their Wisconsin Union employment should end.
    4. The Wisconsin Union allows graduating student employees to continue their employment with the Wisconsin Union for a limited time with supervisor approval through the following dates:
      1. May graduates: are able to work through the first payroll period of the Fall Semester, based on need by the department.
      2. August graduates: are able to work through the first payroll period of the Spring Semester, based on need by the department.
      3. December graduates: are able to work through the first payroll period of the Summer Semester, based on need by the department.
    5. Per UW policy, graduating students who continue to work must be switched to temporary employee status. Any switches extending beyond the parameters noted above must be pre-approved by the Wisconsin Union Deputy Director.

For more information on student employment guidelines, please see UW-5003 Student Hourly Employees, which outlines the definition of a student hourly employee, eligibility, conditions of employment, compensation, FICA withholding, ID Cards, and references.

Related UW-Madison Policies:

UW-5003 Student Hourly Employees

Policy Administration

Approval Authority:
Associate Vice Chancellor and Director of Wisconsin Union
Policy Manager:
Chief Business Officer
Contact:
Human Resources Director, Wisconsin Union -- Tim Borchert, tborchert@wisc.edu, (608) 263-3936
Effective Date:
06-10-2008
Revised Dates:

03-01-2019

Retrieved:
12-03-2022 00:54:17