Student Activity Center Facility Use

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Policy Number:
UW-2111
Responsible Office:
Associated Students of Madison (ASM)

University Policy

Policy:

  1. General Student Activity Center (SAC) Policies

    1. All Student Activity Center (SAC) meeting spaces, public spaces, and office spaces are subject to the policies and procedures outlined in the University of Wisconsin Facilities Use Guidelines and Chapter 18 of University code. For information on University Liability Insurance, Catering Services and Policies, and special Event Insurance, please see the Risk Management website.
    2. Possession of Alcohol or alcohol containers/Drugs/Weapons is prohibited in all areas of the SAC, including green spaces. Violation of this policy is grounds for immediate removal from the SAC and loss of access.
    3. Smoking of tobacco or tobacco products is prohibited in all areas of the SAC, including green spaces. Violation of this policy is grounds for immediate removal from the SAC and loss of access.
    4. The University of Wisconsin, the Associated Students of Madison, and the SAC Governing Board (SACGB) are not responsible for lost and stolen items.
    5. Large Registered Student Organization (RSO) meetings must be held in a reserved space in the SAC. Violators of this policy are subject to removal from the SAC or placement in an available room by SAC staff.
    6. No excessive noise or activities that may be considered hazardous or obstructive are permissible in the SAC.
    7. There is no solicitation in the Student Activity Center.
    8. All RSO’s using the SAC must abide by all Office for Student Organizations, Leadership & Involvement (SOLI) Code of Conduct policies.
    9. All non-university members must be escorted and accompanied by university staff, faculty, or students. All visitors to the SAC may be asked to show university identification. If the visitor cannot prove their affiliation with the university, they may be asked to leave the building.
    10. All problems should be reported to the SAC Front Desk Staff who will inform the Floor Manager. If there is a problem after hours,email the SAC Front Desk.
    11. All litter must be disposed of in the proper receptacles. All food must be disposed of and the space cleaned up and wiped down after use.
    12. All use of candles and/or incense is prohibited unless granted special permission from the Floor Manager for religious or cultural purposes.
    13. All animals that are not ADA Service Animals must have approval from the SACGB to be in the SAC.
    14. Bicycles, roller blades, skateboards, scooters, and similar items should be stored and locked up in the racks outside. None of these items are allowed in the SAC.
    15. Large items that may adversely affect building operations or may cause damage to the building are prohibited.
    16. Exceptions to these rules may be granted only by the Floor Manager orand the SACGB.

  2. Public Spaces

    1. Removal of furniture from public areas is prohibited. Furthermore, furniture in public areas may not be removed and transported to office spaces or elsewhere in the SAC. All common areas must be left in the condition they were found.
    2. Vandalism is strictly prohibited and will not be tolerated. Any damage to SAC or University property shall result in a fine for repairs and a hold on enrollment until said fine is paid.
    3. Use of the SAC after hours is prohibited, with the exceptions listed in the SACGB after and off hours policy.
    4. Posting of ads and other publications is permitted only in designated spaces such as bulletin boards. Leafleting and mailbox stuffing are prohibited. RSOs that wish to advertise themselves or their events may leave flyers in the SAC offices. Exceptions may be made by the SAC Floor Manager and the SACGB chair. Repeated violations of this policy are subject to fine.
    5. Respect of other users is expected. Any posted items viewed as offensive will be removed. Further action can be taken with the SACGB.
    6. Alteration/Damage of furniture/AV equipment in meeting rooms is prohibited. Violators are subject to fines up to the amount of replacement costs. Room setup will be done by SAC employees, and any requests for room setup must go through SAC staff. Meeting rooms should be left in the condition they were found.
    7. Meeting rooms may be reserved subject to the SACGB Reservation Policy. 23.All entryways, exits, and hallways in the SAC must be open and unobstructed in case of emergency.

***Per ASM Bylaw 3.07(7)(d)- The Student Activity Center Governing Board may establish such rules and procedures it deems necessary to further its work. The Student Council may, by a majority vote, rescind such rules and procedures.***

Related UW-Madison Policies:

Center for Leadership and Involvement Policies and Code of Conduct

Related UW–Madison Documents, Web Pages, or Other Resources:
External References:

 Wis. Admin. Code UWS § 18

Policy Administration

Approval Authority:
Student Activity Center Governing Board Chair
Policy Manager:
Student Activity Center Governing Board
Contact:
Student Activity Center Governing Board Chair -- Student Activity Center Governing Board Chair, sacgb@asm.wisc.edu
Revised Dates:

05-12-2023

Retrieved:
04-24-2025 23:50:28