General Student Services Fund – Hours Approval

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Policy Number:
UW-2116
Responsible Office:
Associated Students of Madison (ASM)

University Policy

Rationale/​Purpose:

This policy outlines the expectations for student employee supervisors employed by the General Student Services Fund to approve hours.

Scope:

This policy applies to any Registered Student Organization seeking funding or who is currently funded by the General Student Services Fund.

Policy:
  1. No student employee may be paid for travel time, time spent at conferences, staff development seminars, retreat time not focused on training directly relevant to the GSSF, in-services, etc. regardless of whether or not the SSFC is paying for those travel costs or events.
  2. No student employee may be paid for time spent over the summer outside of Dane County, excluding authorized signers.
  3. All time sheets must be submitted and approved by the Authorized Signers by the appropriate deadlines.
  4. Prior period time sheets will be accepted and paid, but will be considered a violation of the wage policy.
  5. Additionally, student employees must record their hours worked in a wage accountability form demarking the date, time in and time out, location, and work accomplished.
    1. This form is to be kept on record for the entirety of the fiscal year and submitted to the SSFC with its mid-year and end-of-year report.
    2. This form should be kept up to date with each time sheet and reviewed by the Authorized Signer for consistency, and should be available upon request by the SSFC.
    3. Failure to maintain the required records or inconsistencies between time sheets and wage accountability forms will be considered a violation of the wage policy.
Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Student Services Finance Committee Chair
Policy Manager:
Student Services Finance Committee Chair
Contact:
Student Services Finance Committee Chair -- SSFC Chair, ssfc@asm.wisc.edu, (608) 265-4276
ASM Funding Advisor -- Abbigail Wagaman, awagaman@wisc.edu
Effective Date:
04-19-2021
Retrieved:
07-18-2025 22:21:30