General Student Services Fund – Budget Alterations

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Policy Number:
UW-2121
Responsible Office:
Associated Students of Madison (ASM)

University Policy

Rationale/​Purpose:

This policy outlines parameters in place by the Student Services Finance Committee for student organizations funded by the General Student Services Fund when they want to make alterations to their budget.

Scope:

This policy applies to any Registered Student Organization seeking funding or who is currently funded by the General Student Services Fund.

Policy:

Budget Alterations

  1. All alterations must correctly complete the Budget Alteration Request Narrative and Budget Alteration Request Template.
  2. All alterations involving a purchase must be submitted at least three weeks before the purchase will be made.
    1. Requests submitted less than three weeks prior to a purchase will not be considered.
  3.  The "10% of total budget" threshold is cumulative for the fiscal year.
  4.  Vote Thresholds
    1. Alterations that are not allowed:
      1. Moving money from Core or Supportive Programming to Salaries
    2. Alterations that require full approval by the SSFC:
      1. Moving 10% or more of the total budget.
    3. Alterations that require a three-fourths (3/4) vote of the SSFC:
      1. Moving money from Core Programming to any other line item.
      2. Moving money from salary lines to non-salary line items.
    4. Any other alteration below 10% of the total budget may be approved by a majority vote of the SSFC or at the Chair's discretion.
  5. Alterations requiring a vote by the SSFC must be submitted three weeks before the end of the ASM Session.
  6. The SSFC or Chair can request the group to present their alteration to the full committee.
Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Student Services Finance Committee Chair
Policy Manager:
Student Services Finance Committee Chair
Contact:
Student Services Finance Committee Chair -- SSFC Chair, ssfc@asm.wisc.edu, (608) 265-4276
ASM Funding Advisor -- Abbigail Wagaman, awagaman@wisc.edu
Effective Date:
04-19-2021
Retrieved:
06-21-2025 21:39:49