New or Renewal Subscriptions

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Policy Number:
UW-3041
Old Policy Number:
PPP 2
Responsible Office:
Purchasing Services, Division of Business Services

University Policy

Policy:

Policy Statement

New or renewal subscriptions to magazines, journals, and periodicals can be processed either by direct payment, requisition or P-card. Departments that have purchasing cards can use them to renew existing subscriptions.

Procedure:

  1. Direct Payment Procedures:

    New or renewal subscription order forms from the vendor are required for the Direct Payment Procedure. Procedures are available online.

  2. Requisition Procedures:

    Requisitions are required if you do not have a new or renewal subscription order form. If issuing a FOR PAYMENT requisition, a verbal price quote should be documented. Indicate the COMPLETE NAME AND PHONE NUMBER of the person who gave the quote and the date in the description of the requisition.

    1. Make certain the VENDOR NAME and ADDRESS, including the ZIP+4 digits, is correct. Provide a complete SHIP-TO address: Department name, c/o person, building room number, street address, city, state and ZIP+4.

    2. Be sure to include the full name of the departmental contact person, area code plus the 7 digit telephone number.

    3. State whether this is a renewal or new and the time period on the face of the requisition. Specify the name of the journal, magazine, etc. in the body of the requisition.

Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Assistant Vice Chancellor & Controller
Policy Manager:
Director of Purchasing Services
Contact:
Purchasing Services -- Purchasing Services, purch@bussvc.wisc.edu, (608) 262-1526
Effective Date:
09-19-2012
Retrieved:
04-25-2024 23:54:52