Printing Related Purchases
- UW-Madison Purchasing Services will process requisitions for items defined as printing related. The purchase of printing-related items is regulated by Wis. Stats. Chap. 16. Printing must be competitively bid for any purchase over $49.99. Please refer to the following link for the most common methods to acquire printing services: How To Purchase A Printing or Copying Job.
- Refer to the Purchasing Services Purchasing Agent Commodity Assignment list to identify the appropriate purchasing agent to contact either by telephone or e-mail. Or call the Purchasing Services reception desk at 262-1526. Shop@UW carries items such as envelopes, ring binders, badges, labels, etc. Call 497-4400 for product information.
- Digital Printing & Publishing Services (DP &PS) provides copy services for Campus call 262-3461.
- Examples of printing-related items are:
- Binders requiring printing somewhere on the surface of the binder.
- Binding services of books, journals or other periodicals which are already the property of a university department.
- Diplomas/inserts which are preprinted forms and are ordered from an established contract.
- Image setting (high-resolution) computer-generated graphics.
- Labels, pressure sensitive sheets or continuous form labels, printed or plain, from a vendor’s in-stock inventory.
- Plastic cards, badges, plaques, signs, nametags, packaging materials, etc. requiring printing somewhere on a surface.
- Printing, quick copy/duplicating, photocopying or direct digital printing in which the total cost per transaction does NOT exceed $49.99 and is NOT forms, stationery, letterhead, or business cards.
- The purchase of PRINTING is governed by Chapters 16 and 35 of the Wisconsin Statutes. Printing over $49.99 must be ordered through Digital Printing & Publishing Services (DP&PS, formerly DoIT Printing) or University Marketing (formerly University Communications). This applies to all printing jobs, including quick copy/duplicating and photocopying.
- Using University Marketing:
- University Marketing works as a service bureau and does higher-end printing jobs from the bottom up, i.e. graphic design, layout, editing and working with the printing contractor.
- Using DP&PS:
- If you have camera ready copy, you may take the job directly to DP&PS/DoIT, which is an actual printing facility. They are capable of completing most jobs on site and also work closely with printing contractors.
- Both offices are the authorized printing purchasing offices and orders to them should be processed on internal requisitions.
- Printing funded by student segregated fees only is excluded per Chapter 35.015 (1). This exemption does not include printing funded by tuition or other program revenue fee assessments.
- Refer to DP&PS (262-3461) if you have questions regarding a printing purchase.
- The purchase of contract or custom printing, duplicating or photocopying materials. Examples of printing are:
- 4.1 Books and journals including the stitch, hot glue, or case.
- Envelopes, large or small quantity of commercial, catalog or miscellaneous envelopes, which require custom printing, e.g., return address, invoice enclosed.
- Forms with custom printing, including snap sets, snap sets bound in books (single or multiple ply), printed continuous data processing forms, carbon interleaved or carbonless (NCR).
- Job printing which includes letterhead, envelopes, mailing labels, other cut-to-order pressure-sensitive items, business cards, circulars, brochures, posters, programs, etc.
- Job printing (forms) which includes flat forms (single sheets or padded NCR sets) with/without numbering, die cutting, perforation or other special features.
- Newsprint or other publications done by web printing process.
- Pocket folders to be manufactured or furnished that require custom printing.
- Tab cards (machine) that require custom printing.
- 4.9 Photocopying jobs