State purchasing policy requires detailed specifications for bids or proposals when commodities are not available on State, UW-System or UW-Madison contract.
Vendors who draft or develop specifications for departments will be excluded from the procurement process to eliminate unfair competitive advantage.
If you have any questions regarding specification writing, please contact the purchasing agent of record via e-mail, memo or phone call, or Purchasing Services reception at 262-1526 and you will be routed.
When it is necessary to use trade names to communicate a needed level of quality, performance or compatibility, the department must provide written justification along with the requisition. The specifications must give at least two, preferably three, examples of trade names of articles purchased in the past which are acceptable. The rationale for using trade names will be documented in the bid file.