The purpose of this policy is to establish requirements when awarding a non-competitive contract to a supplier for goods or services.
Non-competitive procurement may be used to purchase a product or service that can be obtained only from one source. The requester must demonstrate, and UW–Madison Purchasing Services’ assigned Procurement Lead must concur that only one source exists, that the price is reasonable, and that noncompetitive negotiation is in the best interests of the institution. UW–Madison employees have the responsibility to promote maximum competition in selecting sources and awarding procurement contracts.
The requester must complete the appropriate Non-Competitive Purchasing Request Form, as required by UW–Madison Purchasing Services. Purchasing Services will determine the applicable source of procurement authority from the following:
The source of procurement authority will determine dollar thresholds associated with the review and approval process as follows:
State of Wisconsin:
Board of Regents of the University of Wisconsin System:
The University must follow UW System Administrative Policy 540 unless an exclusion is provided by UW System Administrative Policy 522. The following dollar thresholds apply to the review and approval process which must precede the contract’s execution by the parties:
Non-competitive contracts, with private, profit-making organizations, valued over $1,000,000 must be approved by UW–Madison's Vice Chancellor for Finance and Administration, the UW System Office of Procurement, reviewed by the UW System Office of General Counsel, and approved by the Board of Regents prior to execution.
Contact UW–Madison Purchasing Services to discuss the request and/or the required materials for completion.