Ensure the Wisconsin Department of Administration Bureau of Procurement, UW System Purchasing, and UW–Madison Purchasing rules, regulations and guidelines as well as United States Customs laws and regulations are followed when importing or exporting goods & services. This includes purchasing and transporting products or services in a foreign country for use in a foreign country, purchasing from a foreign country for shipment to the United States, or purchasing in the United States for use in a foreign country.
When Purchasing Services creates the order to a foreign vendor, the UW Customs Broker will be identified on the purchase order.
The department must contact our customs broker when:
The following documents or procedures must be used or followed when:
Departments should contact our customs broker before the shipment is made to determine what paperwork is required. A University of Wisconsin Purchase Order and a vendor supplied Commercial Invoice and Packing List or Manifest is required for all import shipments.
Contact the University Export Control Office (firstname.lastname@example.org) to determine if an export license is required for your shipment. The department will need to work with the Export Control Office to prepare and apply for an export license through the United States Department of Commerce or Department of State. Vendors shipping directly to a foreign site will be responsible for obtaining the export license.
FOB Matrix with tabs for Inco. Terms
INCOTERMS Chart of Responsibility
International Travel Carry on Guide
Glossary, Forms, and other Tools