Insure the Wisconsin Department of Administration Bureau of Procurement, UW System Purchasing, and UW-Madison Purchasing rules, regulations and guidelines as well as United States Customs laws and regulations are followed when importing or exporting goods & services. This includes purchasing and transporting products or services in a foreign country for use in a foreign country, purchasing from a foreign country for shipment to the United States, or purchasing in the United States for use in a foreign country.
Consignee: The person to whom the shipment is being delivered
Consignor: The person who is sending the shipment
Customs Broker: The UW has established contractual relationships with firms that can clear freight through US Customs on our behalf as well as arranging full service dock to door freight services (import or export). These firms are listed below under references. See also: www.scarbrough-intl.com/
When Purchasing Services creates the order to a foreign vendor, the UW Customs Broker will be identified on the purchase order.
5. AFTER THE PURCHASE ORDER IS ISSUED FOR THE PRODUCT
he department must contact our customs broker when:
6. SPECIAL CONDITIONS:
The following documents or procedures must be used or followed when:
Departments should contact our customs broker before the shipment is made to determine what paperwork is required. A University of Wisconsin Purchase Order and a vendor supplied Commercial Invoice and Packing List or Manifest is required for all import shipments.
3.1The department person who calls the customs broker should identify the type of service required. Our customs broker will assist the department in the following types of service:
3.1.1Answering questions related to import commodity licensing requirements, duty status or other import/export subjects.
3.1.2 Foreign to United States- Obtaining clearances, checking for potential problems, and providing incoming routing information and rates.
3.1.3 United States to Foreign – Obtaining competitive rates, routing information, and providing all necessary export services.
3.1.4 Foreign to Foreign – Providing the department with foreign contacts who can assist in the process.
3.1.5 Providing information on any restrictions or special conditions that apply to the purchase and/or shipment of the commodity.
3.2 The following information must be provided to our customs broker on all shipments: 3.2.1 Complete name and address of person initiating shipment.
3.2.2 Department name and complete telephone number.
3.2.3 Origin and destination points of shipment.
3.2.4 Detailed description of shipment, its origin and in layman’s terms, what it is used for.
3.3 Exporting a shipment – There are many companies that can ship internationally (FedEx, UPS, DHL etc). However one of our contracted customs brokers must be contacted when the export is valued at or above $2500, when sending to countries such as Libya, Cuba, N, Korea, Iran, Iraq, Serbia, Sudan, or Syria, when the exported item requires an export license, when the shipment is going to Puerto Rico, the US Virgin Islands, or the former Pacific Trust Territories, or when the export contains rough diamonds regardless of value. In these cases specialized documents must be processed by the customs broker regardless of the freight carrier. These requirements apply to items that are hand-carried as well as items that are exported via a freight carrier. Regardless of what carrier is selected, or whether the items are shipped by freight carrier or hand-carried by UW staff, the customs broker will minimally need the following information:
Contact the University Export Control Office (email@example.com) to determine if an export license is required for your shipment. The department will need to work with the Export Control Office to prepare and apply for an export license through the United States Department of Commerce or Department of State. Vendors shipping directly to a foreign site will be responsible for obtaining the export license.
3.4 Our customs broker will charge for their services, in addition to their fees there are additional pass through fees and charges that will appear on your final invoice. These charges vary widely and departments should request a quote and ask what additional fees or charges might apply that are not on the quote. Please be aware that expedited services not originally requested can be very expensive. If a blanket order is not in place, a purchase order should be issued for the services reflecting the customs broker’s quote. Note: When hand-carrying items valued at > $2500, you must contact our customs broker with the above information (commercial invoice is recommended) one day before leaving the country.
FOB Matrix with tabs for Inco. Terms
INCOTERMS Chart of Responsibility
International Travel Carry on Guide
Glossary, Forms, and other Tools