The purpose of this policy is to establish University of Wisconsin-Madison requirements for payment of relocation stipends and costs associated with temporary and indefinite work assignments. This policy also identifies when and how expenses related to temporary or indefinite work assignments away from the employee's headquarters location are payable/reimbursable.
This policy applies to university employees when relocation and related travel costs are funded in full or part by the university or when temporary or indefinite work assignments are made.
Temporary | Indefinite | |
---|---|---|
Duration (Note the assignment changes from temporary to indefinite at the point which university knows the assignment will exceed one year.) | Expected to last one year or less | Expected to last longer than one year |
Tax Home | Permanent work site | New work assignment location |
Meals and lodging | Excludable from income | Taxable |
Transportation - Expense Mileage and Parking | Excludable from income | Taxable |
Transportation - Commuting Mileage | Taxable | Taxable |
Expenses related to events not located at the permanent work site or the new work assignment, such as conference travel | Subject to University Travel Policy | Subject to University Travel Policy |
Units should contact their Human Resources Offices to ensure appropriate approvals, accounting and tax related issues are addressed and in place prior to the starting date of the temporary assignment.
Units should account for each temporary assignment as a separate contract and use appropriate processing procedures (e.g., requisitions, billing).
Failure to comply with UW-Madison policy or procedures may result in employee discipline up to and including dismissal.
07-01-2019, 01-01-2023, 11-08-2023, 07-01-2025
7-1-2019, 07-01-2025