Faculty, Academic Staff, and Limited Appointees working in C-basis (academic) appointments must be on an approved appointment to work in the summer and must not exceed working in the equivalent of more than 17.5 biweekly pay periods (formerly, 8 of 9 months) in three consecutive summers without approval from the Provost (or designee). If there is a need to work continually year-round, the appointment should be considered for conversion to a 12-month, A-basis appointment.
Faculty, Academic Staff, and Limited Appointees who work in academic year, 9-month C-basis appointments.
All summer work performed by C-basis (9-month) faculty, academic staff, and limited appointees requires prior approval by the individual's appointing unit. Each summer is comprised of 13 weeks (6.5 biweekly pay periods). UW System Administrative Policy 230 requires that any faculty, academic staff, or limited appointee on an academic year (9-month) appointment receiving more than 4.5 biweekly pay periods of academic year salary during a summer appointment must obtain prior approval from the Dean or Director designee. For academic units, the department chair can serve as the designee. It is the policy of UW–Madison that any faculty, academic staff, or limited appointee on an academic year (9-month) appointment may not exceed 17.5 biweekly pay periods (formerly, 8/9ths) of summer salary over any consecutive three-year period without approval from the Provost (or designee).
Please see Waivers: Tenure Clock Extensions, Leaves of Absence, Conversions, Dual Roles and Track Changes (under “Dual role appointments – Blanket Waivers”) for more information.
C-basis employees who worked more than 17.5 biweekly pay periods of salary over the course of three consecutive years without prior approval of the Provost (or designee) may be required to pay back some or all of the overpayment.
4-16-2020, 4-27-2021, 04-27-2022