Email Servers Policy

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Policy Number:
UW-507
Responsible Office:
Division of Information Technology (DoIT)

University Policy

Scope:

The Email Servers Policy applies to any UW-Madison unit or individual that connects an email server to the UW-Madison network.

Policy:

Policy

Email servers connected to the University of Wisconsin-Madison network by any means must:

  • run up to date anti-virus package that scans and cleans all inbound and outbound email messages and attachments.
  • not be an "open relay". SMTP authentication is strongly recommended.
  • use encryption for all username/password exchanges.
  • be supported by a vendor or development community.
  • be patched and up to date, in compliance with the campus policy for Devices Connected to the Network.

Background

Email has become a key communication tool used by University faculty, staff and students to carry out academic, research and administrative functions. It is important to ensure the security of campus email servers to promote the effective use of email on campus. These measures include preventing the spread of viruses through email, reducing spam traffic through open relay servers and promoting secure access to email data.

Authority

Issued by the UW-Madison Vice Provost for Information Technology.

Enforcement

The University reserves the right to suspend access to preserve the integrity of the network.

Contact

Please address questions or comments to itpolicy@cio.wisc.edu.

Related UW-Madison Policies:
Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Chief Information Officer & Vice Provost for Information Technology
Policy Manager:
Assistant Director, Cybersecurity Program and Business Services
Contact:
IT Policy Writer and Analyst, Office of CyberSecurity; IT Policy Website Link -- Sara Tate-Pederson, itpolicy@cio.wisc.edu, (608) 263-5370
Effective Date:
10-01-2004
Revised Dates:

10/01/2004

Reviewed Dates:

01/01/2019

Retrieved:
10-28-2021 09:23:08