The value of data as an institutional resource is increased through its widespread and appropriate use; its value is diminished through misuse, misinterpretation, or unnecessary restrictions to its access. As the caretaker of institutional data, the university has an obligation to protect the integrity and quality of institutional data, privacy of data subjects, and security of institutional data while also maximizing its effective and efficient use. The purpose of this policy is to establish minimum requirements for the management and stewardship of institutional data resources.
This policy applies to:
Data Governance Council: The Data Governance Council consists of designated officials who have planning, policy-level, and management responsibility for data within their functional areas. The Data Governance Council works to ensure and support the effective management of data assets of the university by making policy recommendations, establishing procedures and standards, advocating for appropriate resources, and guiding and monitoring data governance efforts.
Data Trustees: Data trustees are the university officials with authority over institutional data or the university’s use thereof, as designated by Data Governance Council. Data trustees are accountable for managing, protecting, and ensuring the integrity and usefulness of institutional data and for upholding UW–Madison policies, UW System policies, state laws, and federal laws applicable to the institutional data. Each data trustee appoints one or more institutional data stewards for the data trustee’s specific domain.
Institutional Data Stewards: Institutional data stewards are assigned by and accountable to data trustees. Institutional data stewards help define, implement, and enforce data management policies and procedures within their specific data domain. Institutional data stewards have delegated responsibility for all aspects of how data is acquired, used, stored and protected throughout its entire lifecycle from acquisition through disposition.
Data System Custodians: Data system custodians are responsible for the administration of institutional data systems, tools, and resources. Data system custodians are identified by institutional data stewards as a primary point of contact for data management issues that require administrative resources.
Divisional Data Management Representatives: Divisional data management representatives are individuals designated by divisional leadership as a primary point of contact for institutional data stewards on data management issues and communications. Divisional data management representatives may also represent their division or coordinate divisional response to data management issues and operations.