The following rental schedule has been established for all revenue producing events sponsored by Registered Student Organizations (RSOs) in “General Purpose” classrooms and campus meeting rooms. These policies are consistent with University and State rules and regulations including: University of Wisconsin System Administrative Code (Sections Wis. Admin. Code UWS § 18.06(16),5 and Wis. Admin. Code UWS § 21); UW Madison rules on UW-6000 Use of University Facilities and Lands, and Department of Administration rules (Wis. Stat. § 16.845).
The rates established meet two basic premises: (1) that an admission charge* automatically “closes” State supported spaces, thus denying free access to that space and (2) that rates are established to partially recover costs involved while encouraging facility use.
University facilities are available on a “no rental charge” basis for all events that are free and open to members of the university community. In such cases, the assumption is that the room will be provided on an “as is” basis. Free admission events at which the sponsor desires to limit attendance by requiring strict admission controls will be considered a “paid” admission event and the appropriate rental charge will be assessed. If equipment, special services or arrangements are required for such an event, the sponsoring organization will be responsible for such costs.
For more commonly used auditoria or lecture halls, the base rental charges are:
The rental charge includes the services of one custodian or janitor as assigned by the Division of Facilities Planning & Management to clean the room following the event.
Police and security requirements as established by the University Police Department, special setups, sound or video equipment, and other special equipment, will be assessed in additional to the base rental charge. Costs for such services are determined on the basis of services provided at rates established by the responsible university departments.
Reservation requests for the following spaces, whether for paid admission or free events, will be submitted to the Central Reservations Office, Memorial Union. The user organization will receive a rental agreement specifying all charges
| Hall | Size | Hall | Size |
|---|---|---|---|
| Ag Hall Auditorium | 593 | Psychology, rm. #105 | 403 |
| Bascom, rm. #272 | 478 | Psychology, rm. #113 | 214 |
| Birge Hall, rm. #145 | 301 | Science Hall, rm. #180 | 199 |
| Chemistry, rm. #1351 | 353 | Social Science, rm. #5206 | 241 |
| Chemistry, rm. #1361 | 247 | Social Science, rm. #5208 | 241 |
| Engineering Hall 1800 | 258 | Social Science, rm #6210 | 452 |
| Humanities, rm. #2650 | 269 | Van Vleck, rm. #B102 | 327 |
| Humanities, rm. #3650 | 489 | Van Vleck, rm. # B130 | 260 |
| Ingraham, rm. #19 | 212 | ||
| Ingraham, rm #B10 | 503 |
Certain “special use” university spaces are available for assignment to RSOs, university departments, faculty and staff groups and governmental agencies. Requests for space use of such facilities will be submitted to the appropriate university department responsible for assigning the “special use” space. See Facility Use Guideline # G-11 for a listing of “special use” facilities.
For further information about these spaces, including information about rental fees and costs associated with their use, contact the Central Reservations Office.
