Campus Memorials

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Policy Number:

UW-6043

Responsible Office:

Campus Planning & Landscape Architecture

University Policy

Rationale/​Purpose:

This policy gives guidance for the physical commemoration on the UW–Madison campus of individuals or significant events associated with the university. Per current Board of Regents policy, it is the preference of the Board to “commemorate the contributions of individuals to academic excellence through the naming or dedication of scholarships, programs, professorships, and other similar actions.” However, from time to time, the Board recognizes that there may be a desire to name or dedicate site-related facilities or portions of facilities after a person. This includes benches, tables, plazas, signs, trees, etc. Individuals or significant events that wish to be commemorated with a physical memorial must have a direct affiliation with the university (existing or prior faculty, staff, or student; research discoveries, etc.) Memorials need to reflect the campus "culture" and recognize the overall historical significance of the person or event. Memorials need to "tell the story" of the university.

Policy:

1. Policy 

   1. Building and interior room naming and memorials must follow current Board of Regent policies. (BOR Policy 96-1, Resolution 7166 adopted on 03/08/96)
   2. The location of memorial benches, boulders, and trees will be sited at the discretion and recommendation of Facilities Planning and Management (FP&M) staff.
   3. All funding donations need to be procured by the UW Foundation and be associated with a department or unit on campus. Monetary gifts are the norm. Gifts-in-kind will be accepted only on a limited basis.
   4. Elements within a public space within a department need the approval of the department chair and appropriate dean or director. Elements in a public space inside a building not related to a specific department need the approval of the facility manager and the dean.
   5. Siting of all memorials must conform to the approved campus master plan and care shall be taken to reduce potential memorial relocation. In the even a project needs to temporarily or permanently relocate a memorial, effort shall be taken to inform the donor or family. 
   6. The university agrees to replace memorial trees that need removal or replacement within the first 15 years of the tree’s life. After 15 years, if a tree needs to be removed or replaced, if desired, it will be at the expense of the donor or donor’s family.
   7. The university will be responsible for the periodic maintenance of memorials.
   8. Memorial gifts such as benches, chairs, and other site furnishings will have a replacement of 15 years. The university agrees to replace the memorial gifts that are damaged or destroyed within the first 15 years. After 15 years, the replacement of the memorial is at the expense of the donor or donor’s family.
   9. All siting of memorials must consider routine maintenance concerns such as mowing and snow removal.
   10. The cost of memorials will include all initial costs of materials and installation along with any necessary maintenance endowment.
   11. All memorials must strive to use certified sustainable materials including the use of sustainable wood or metal for benches.

2. Restrictions

   1. If the request involves a living individual who has formally associated with UW–Madison or has held a paid public office, a normal waiting period of five years must have elapsed from the time the person has terminated their association with the university.
   2. Memorial trees will not include a plaque or marker. All new memorial trees will be cataloged by FP&M staff and be recognized by the UW Foundation in their annual report.
   3. Policies for memorials in the Lakeshore Nature Preserve will be developed by the Preserve Committee.

Policy Administration

Approval Authority:

Campus Planning Committee

Policy Manager:

Interim Director, Campus Planning

Contact:

Interim Director, Campus Planning -- Aaron Williams, aaron.williams@wisc.edu, (608) 263-3023

Effective Date:

10-02-2003

Revised Dates:

1-17-2023

Retrieved:

04-27-2024 04:53:25