The UW–Madison campus hosts several art collections, with distinct but overlapping management structures. The university’s Division of Facilities Planning and Management (FP&M) is responsible for coordinating the stewardship of artworks not otherwise included in collections managed by the Chazen Museum of Art, the Wisconsin Union, and the UW Hospitals and Clinics Authority.
Applies only to artworks in the "campus art collection" managed by FP&M.
Oversight of the campus art collection will be assisted by the expert input of an ad hoc advisory committee. This committee will report to the associate vice chancellor of FP&M. The committee will be chaired by the historic and cultural resources manager from the FP&M Department of Campus Planning and Landscape Architecture.
Ex-officio committee members (one each) will be delegated from the following campus units:
Each campus unit represented on the committee may designate its own representative. Although this advisory committee is not part of the shared governance structure, it is hoped that committee members will be drawn from the student, university staff, academic staff, and faculty categories.
The committee chair will convene the group, as needed, to address issues as they arise. It is anticipated that the committee will meet 2-4 times each year. Consultations may be requested outside of regular meetings. Agenda items may be identified or brought before the committee by any member.
Recommendations made by the committee will be forwarded to the associate vice chancellor of FP&M, for a final decision.
Recommendations involving substantial permanent acquisitions for outdoor installations or significant artwork de-accessioning decisions may be forwarded to the shared governance Campus Planning Committee for their consideration, at the discretion of the associate vice chancellor of FP&M.
This policy does not include the installation of temporary works of art either inside buildings or outdoors in the campus landscape. There is a separate campus temporary outdoor art exhibit policy.
The committee may be asked to advise on the following types of issues:
Artworks in the campus collection are typically located in administrative buildings, housing and athletics facilities, classroom/academic spaces, or installed anywhere outside of a campus building (i.e., in the outdoor campus landscape). Types of artwork in the campus collection may include: sculpture, mosaics, mobiles, fountains, paintings, photographs, mixed media, decorative arts, fiber arts, terrazzo floors, architecturally integrated installations, works on paper, and murals.
Legally, all campus artwork is owned by the Board of Regents. Some art objects are managed by campus departments, having been acquired through direct gifts or purchased with departmental funds. In general, art objects managed by a campus department are maintained using departmental funds.
Major outdoor art installations (e.g., fountains or sculptures), and artworks acquired as part of the former Wisconsin Arts Board’s Percent for Art program, are generally maintained using FP&M funds.
Prior to inclusion in the campus collection, some new permanent artworks will be reviewed for appropriateness by the Ad Hoc CampusArt Advisory Committee. These types of artwork will need to be reviewed: large scale artworks, artworks of special historic/artistic significance; artworks that may pose a safety issue, artworks in unassigned interior public spaces (e.g., halls, lobbies, and common spaces); or objects requiring utility connections (e.g., water or electricity for a fountain, lighting, etc.).
In general, departments may acquire new artworks that are to be located in their assigned spaces without committee review if the scale of the artwork display does not interfere with building operations (e.g., mechanical systems, entrance/egress routes, general safety, etc.). If the new artwork interferes with building operations, it will need to be reviewed by the committee.
Artworks in the campus collection that are no longer appropriate for the campus collection may be sold or discarded, following approved university procedures, consistent with Board of Regents policy 22-2 (Disposal of Works of Art).
All decisions to sell or discard any artwork in the campus collection must be reviewed by the Ad Hoc CampusArt Advisory Committee. Funds generated by the sale of campus collection artworks may be used only to purchase new artwork for the campus, in accordance with American Alliance of Museum guidelines.