The Athletic Department maintains a Travel Policy Handbook that outlines travel guidelines to be followed by all staff, coaches, and student-athletes. The following is a summary of the policies that apply to student-athletes.
It is not permissible for a student-athlete to miss class for practice, except when a team is traveling to an away-from-home contest and the practice is in conjunction with the contest.
The safe and efficient transportation of student-athletes is one of the Department’s top priorities. Travel to all away competitions will be done as a team, in a UW-provided mode of transportation.
In certain limited circumstances, student-athletes may travel to and/or from away competition separate from the team with prior written approval from the head coach and sport administrator using the Student-Athlete/Student Staff Travel Release Form on JumpForward.
If a student-athlete chooses to drive their own car on UW business (campus event, practice, and/or competition), then their own insurance policy will serve as the “primary” policy for third-party liability and physical damage to property.
Coaches and staff members are not permitted to share hotel rooms (or bedrooms if utilizing private housing) with student-athletes, student managers, or other student workers. The Division recognizes that some unique circumstances (e.g., an ill/injured student-athlete) may warrant/require other accommodations, but care must be taken at all times to ensure the safety and comfort of each individual student-athlete.
Each student-athlete or student worker must be provided a bed for their exclusive use. It is acceptable to have three or four students per room if a rollaway or pull-out bed(s) is used. The Division recognizes that some unexpected/uncontrollable circumstances may warrant/require other accommodations (e.g., the hotel is overbooked), but care must be taken at all times to ensure the safety and comfort of each individual student-athlete or student worker.
Efforts will be made to the maximum extent possible to ensure that care (including sports medicine and massage services) is not provided in a staff member’s or student-athlete’s hotel room. In lieu of a hotel room, the following options are suitable alternatives:
Using banquet space that may already be reserved for team meals or meetings.
Obtaining a separate conference space if available.
Departing for the venue earlier to provide care at the practice/competition site if available.
Asking that beds be removed from a hotel room to provide a treatment/massage space.
If none of the above are an option, utilization of a suite with a living area and separate bedroom, and having another adult present and the door propped open would be encouraged
UW Director of Athletics
Senior Associate Athletic Director for Business Operations, Chief Financial Officer
Senior Associate Athletic Director for Business Operations, Chief Financial Officer -- Adam Barnes, email@example.com, (608) 265-4134