Transfer from UW-Madison

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Policy Number:
UW-621
Responsible Office:
Athletics

University Policy

Rationale/​Purpose:

This policy establishes requirements for student-athletes seeking to transfer from UW-Madison to another institution.

Scope:

This policy applies to student-athletes who participate in varsity sports administered by the UW-Madison Division of Intercollegiate Athletics.

Policy:
  1. Notification of Transfer
    1. A student-athlete interested in transferring to another school should notify their coach.
    2. A student-athlete choosing to pursue transfer opportunities after speaking to their coach must contact the Compliance Office to complete a written request via the Transfer Notification Form within Teamworks Compliance + Recruiting (“C+R”).
  2. Impact to Financial Aid and Student-Athlete Services
    1. The athletic financial aid of a student-athlete  who completes the Transfer Notification Form may be reduced or cancelled at the conclusion of the academic term in which written notification of transfer is received.
    2. If the Transfer Notification Form is submitted between academic terms (e.g., winter break, summer break), athletics financial aid  may be reduced or cancelled immediately
    3. Student-athlete services and benefits (e.g., academic support services, access to athletics facilities) may be impacted upon receipt of this notification.
    4. The student-athlete must acknowledge the potential reduction or cancellation of athletic financial aid and other services on the Transfer Notification Form.
  3. After submission and receipt of the Transfer Notification Form, and after determining the student-athlete’s ability to enter the transfer portal at that time, the Compliance Office will enter the student-athlete’s information into the NCAA Transfer Database within two (2) business days.
External References:

NCAA Publications

Policy Administration

Approval Authority:
Director of Athletics
Policy Manager:
Associate Athletic Director for Governance and Regulatory Affairs
Contact:
Associate Athletic Director for Governance and Regulatory Affairs -- Dan Rohrer, DPR@athletics.wisc.edu, (608) 263-7465
Effective Date:
10-15-2018
Date Issued:
09-01-2019
Revised Dates:

09-09-2025

Reviewed Dates:

09-09-2025

Retrieved:
10-27-2025 16:09:35