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To describe how grades of Incomplete are factored into the Graduate School's procedures for monitoring the satisfactory academic progress of graduate students.
Scope:
Applies to all graduate students.
Policy:
Students who are unable to complete coursework by the end of the semester may request from the instructor the assignment of the temporary grade of “I” (Incomplete).
Students making a request for an I grade must have been carrying a passing grade until near the end of the term.
If the Incomplete grade is granted, the student should complete the missing work as soon as possible.
Students who receive an Incomplete grade will receive a warning message from the Graduate School, reminding them that students are not permitted to graduate with an Incomplete grade on their transcripts.
Graduate students are allowed the subsequent semester of enrollment to complete the coursework before the Graduate School will place the student on academic probation. Programs may impose more stringent rules for satisfactory progress.
In consultation with the program, students may be dismissed from Graduate School for failing to complete coursework and receive a final grade in a timely fashion.
Students with outstanding Incomplete grades may not receive dissertator status or be granted a degree.
If the work is no longer relevant, the instructor of a course is no longer at the university, or a change of program makes the completion of the work unnecessary, students may be allowed to receive a Permanent Incomplete (PI) for the course.
The instructor of the course or their advisor submits a grade change request with an explanation or reason, changing the grade from I to PI.
The Office of the Registrar also converts any incomplete grade over five years old to PI. Students may graduate with PIs on their transcript.
