This Handbook details the policies and procedures for the Sport Clubs program within the Sports Programs Department of University Recreation & Wellbeing (Rec Well). All participants in the Sport Clubs program must adhere to the Sports Clubs Handbook. As a registered student organization (RSO), clubs must also follow the Student Organizations Resource & Policy Guide established by the Center for Leadership and Involvement (CfLI). Both handbooks provide the club with vital information and resources that will assist in an effective and efficient means of organization. Policies not addressed by the Sport Clubs Handbook, Student Organizations Resource & Policy Guide, or University policies will be handled on a case-by-case basis with the Sport Clubs administrative staff and university personnel.
The UW-Madison Sport Clubs program is comprised of various student organizations that have a focus on a particular sport or for learning a new sport. While clubs are organized for the primary purpose of competition, our program emphasizes skill development, team-building, and socialization. All clubs practice regularly in order to promote and develop the skills and interests of their members.
Each club has its own elected student officers who are may be assisted by a volunteer faculty advisor. A representative from each club constitutes the Sport Clubs Council. The clubs are organized and administered by students with the officers providing the organizational leadership for their club's activities. Although the clubs are encouraged to be self-supporting, Rec Well provides limited financial support and facility usage as well as guidance and oversight. The Sport Clubs administrative staff assists the clubs in fulfilling their goals and objectives. At the end of the day, the Sport Clubs program is a program of the students, for the students, by the students.
It is a requirement of the Sport Clubs Handbook and the CfLI Handbook that all Sport Clubs re-register on the WIN website.
Presidents and treasurers are required to attend Officer Training in the Fall semester. New presidents and treasurers are required to attend Officer Training in the Spring semester. All other officers are encouraged to attend Officer Training. Additional priority points can be earned if officers complete learning workshops provided by the Sport Programs Office. Online training modules will be made available to officers throughout the semester to assist in their knowledge of program policy and requirements.
There are two meetings that clubs are expected to attend monthly, the Council Meeting and the club’s Monthly Meeting.
Clubs are encouraged to do as much recruiting as possible virtually in the fall semester. There will be virtual student organization fair opportunities for all registered student organizations. Clubs are not allowed to limit access to the club based on the student’s previous involvement with the club.
Hazing is defined as “any action taken or situation created, intentionally, whether on or off-campus, to produce mental or physical discomfort, embarrassment, harassment, or ridicule.” Rec Well does not tolerate hazing in any form. Advisors and students should be aware that, if found guilty, students who engage in hazing others where an injury results could be dismissed from school, fined, imprisoned, and be assessed damages (UW-S00 Advisor’s Handbook).
Sexual harassment will not be tolerated. If you have been harassed, there are resources on campus to help. The university policy and resources for sexual harassment are found here.
Though clubs are allowed to hold tryouts and make cuts to rosters, they must do so based on athletic performance and skill. All cuts must follow the UW non-Discrimination Policy: "No student may be denied admission to, participation in or the benefits of, or discriminated against in any service, program, course or facility of the {UW} system or its institutions or centers because of the student's race, color, creed, religion, sex, national origin, disability, ancestry, age, sexual orientation, pregnancy, marital status or parental status." -Wis. Stat. § 36.12
All clubs must have at least 10 active members in the club, as required by the Sports Clubs Handbook. These members should be listed on the club’s IMLeagues page with both the Member Consent Form and the Supplemental Health Waiver completed annually in order to be considered active members. Club members that do not have these forms completed cannot practice, compete or travel with the club until the forms are submitted.
All club members need to be added to the Sport Club page on IMLeagues by the deadline established each semester or the club’s first practice/competition. Whichever date is earlier will be the deadline for the Sport Club to have members on IMLeagues with their forms completed.
Participation in the Sport Clubs program is strictly voluntary. Individuals participate at their own risk and assume responsibility for their own health and safety. The University and Rec Well do not provide any insurance coverage for Sport Club participants.
It is strongly recommended that all club members have an annual physical examination. It is further strongly recommended that all club members have a medical/health insurance plan in effect as University Health Services (UHS) does not pay for physicals, Emergency Room treatment, or hospital stays.
In order for clubs to return to any activity, including in-person practice, they must first get a return to activity plan approved through campus. Clubs should use the Public Health Madison & Dane County guidelines, along with guidelines provided by University Health Services and UW-Madison’s Smart Restart plan.
Clubs will need to prepare three documents for the return to activity approval process:
The Sport Programs office will provide templates and further guidance for clubs to complete these plans to return to activity. The Assistant Director of Sport Programs will then submit the proposal on behalf of the club and communicate final approval. Clubs will then work with Special Events & Reservations to confirm the booking and finalize the contract for activity space.
Sport Programs supervisors will supervise all club activity in Rec Well spaces, and they will help assist clubs with attendance tracking, sanitation, and social distancing enforcement. Clubs should not access the reserved facility until the reserved time for their practice. Clubs should have practice done and clean up finished within their reserved time. Clubs are responsible for leaving the facility better than they found it. Clubs found to be violating these policies run the risk of losing practice times or having their activity canceled.
In the event RSO activity is restricted, active club requirements are changed and clubs have the ability to go inactive on a semester-by-semester basis. See Amendments 1 & 2 at the end of this handbook for additional details.
Beginning in the 2019-2020 academic year, all sport clubs that practice in University Recreation and Wellbeing facilities will receive a weekly average of at most six (6) hours of practice time free of facility rental cost during the academic year (exception: clubs that are currently paying for facility rental will continue to pay for these facility rental costs regardless of how many practice hours are contracted). Up to six hours will only be granted if the space is not requested by other sport clubs in the program. Every effort will be made to balance practice hours for all clubs in highly requested spaces. Sport clubs will be required to pay any applicable staffing costs. Any additional practice time over this six-hour threshold will require the sport club to pay for the facility rental and staffing costs (if applicable) at the Registered Student Organization (RSO) rate as determined by University Recreation and Wellbeing.
To avoid being charged for the staffing and facility rental costs, clubs must cancel facility reservations seven (7) days prior to the event date for practices and Special Events.
Clubs that cancel an event after this deadline will be subject to the entirety of the rental cost associated with the event at the discretion of the Scheduling and Events Staff.
To cancel your event, email events@recwell.wisc.edu with your name, the club’s name, the date of the event, and the reason why you wish to cancel. Any events or practices that are canceled by the Division of Recreation and Wellbeing due to inclement weather will not be subject to rental or staffing costs.
Any club that incurs facility rental charges due to extreme circumstances may appeal those charges to the Executive Board. Clubs will not be penalized for opponents failing to show or unforeseen circumstances as determined by the Sport Programs Office.
- Executive Board recommendation, 3/25/19 approval
Per the Sport Clubs program requirements, all clubs must compete a minimum of twice per academic year. The Executive Board examined the definition of competition and in spring 2016 passed the following clarification through the Sport Clubs Council:
A club must participate in a minimum of two competitions in two separate weeks throughout the academic year.
A competition is defined as a match, game, or event between UW-Madison and a non-UW-Madison team or individual that either produces a winner, is scored, or is timed. This includes all tournaments, races, series, and scrimmages against an external team or individual.
A special event is defined as a demonstration, exhibition, seminar, or similar activity for club members and/or outside users and is scheduled outside of regularly scheduled practice times. This includes workshops, camps, clinics, guest instructors, inter-squad scrimmage, or campus performances. Special events will count towards a club’s priority points but will not count towards a club’s competition requirement.
-Executive Board recommendation, 3/2/16 approval
To avoid being charged for the staffing and facility rental costs, clubs must cancel facility reservations seven (7) days prior to the event date for practices and Special Events.
Clubs that cancel an event after this deadline will be subject to the entirety of the rental cost associated with the event at the discretion of the Reservations & Special Events staff.
To cancel your event, email events@recwell.wisc.edu with your name, the club’s name, the date of the event, and the reason why you wish to cancel. Any events or practices that are canceled by University Recreation & Wellbeing due to inclement weather will not be subject to rental or staffing costs.
Any club that incurs facility rental charges due to extreme circumstances may appeal those charges to the Executive Board. Clubs will not be penalized for opponents failing to show or unforeseen circumstances as determined by the Sport Programs Office.
Clubs must report several pieces of information to the Sport Programs Office throughout the year.
All clubs are required to have two (2) safety officers on file with the Sport Programs Office. These officers must be CPR/First Aid/AED certified through either the American Red Cross or the American Heart Association. Proof of certification must be submitted to the Sport Programs Office by the deadline given for all clubs. If clubs fail to submit certifications, club practices, special events and competitions will be halted until the certifications are obtained (Executive Board, 9/8/13). Clubs that submit proof of certifications for Safety Officers by the deadline on IMLeagues will receive 10 priority points.
Safety officers must also complete a safety officer quiz and pass that quiz with 90% or better to complete the requirements. Safety officers will have unlimited attempts at the quiz but must complete the quiz by the deadline given or club practice will be halted.
Safety officers can take American Red Cross certification classes at a discounted rate of $30 through Rec Well. Officers must contact the Sport Programs Office to receive the discounted rate before registering for the certification class.
Clubs are not required to have a coach, but coaches/instructors are required to be on file with the Sport Programs Office each year. Coaches should complete the Coach/Instructor Form by the deadline in order to register with the Office. Coaches are also required to complete the Coach/Instructor training module each Fall. Coaches that will receive payment will need to complete the additional contract and sign, along with the President and Treasurer. Coaches/instructors are a vital part of the success of clubs and must understand their role as it relates to the club within the Sport Clubs program.
Coaches’ primary role is to provide instruction and skill development within their area of expertise. Coaches/instructors should refrain from activities involved in the club’s management. Club business matters must be handled by student members with the coach serving in an advisory capacity only. Coaches/instructors should be able to provide an organized and safe practice for all members, no matter the skill level. Coaches/instructors should promote and exemplify good sportsmanship and professionalism on and off the field. Coaches/instructors should always abide by the rules and regulations of the University, Division, the Sport Clubs Program, and the governing bodies of the particular sport.
Coaches/instructors can gain access to Rec Well facilities during reserved, designated club practices and events only. Coaches/instructors may not use Rec Well facilities or equipment to personally profit. Coaches/instructors may not access Rec Well facilities for personal use.
Coaches/instructors are not considered employees or agents of the University. The Sport Programs Office reserves the right to remove a coach from a club without cause or justification at their discretion. It is the right and obligation for the Sport Clubs program to protect the club and if in the administrative staff’s opinion, the coach/instructor is not working in the best interests of the club, the coach/instructor may be relieved of his/her coaching duties.
If a club wishes to have a guest instructor or coach at practice, they will need to email the Sport Programs office at least one week in advance. In the email include the name and experience of the guest instructor, along with the date, time, and space the guest instructor needs access to. The Sport Programs office will confirm the guest instructor is ready for access. The guest instructor will need to bring a form of identification to access the facility.
Clubs are encouraged to give back to the community in a variety of ways. Whether clubs are volunteering at shelters and kitchens, assisting in event management, or hosting skills clinics for community and youth, as long as clubs are not receiving financial compensation their hours will count for club community service.
In order for it to be considered a club community service event, at least two members must be present. Total hours served by the club will be counted, not individual hours per member. These hours will result in priority points for the club in the following range:
| >24 hours | = 0 points |
| >50 hours | = 5 points |
| >100 hours | = 10 points |
| >200 hours | = 20 points |
| >300 hours | = 30 points |
| >400 hours | = 40 points |
| <401 hours | = 50 points |
Once a club is approved to host an activity, the Sport Programs office will work with the club to plan for that hosted event and make sure all requirements are met to host successfully. Clubs are not encouraged to plan for guests or outside visitors until campus has eased gathering restrictions.
At this time, travel out-of-state, or travel by air in-state, is not permitted. Travel in-state must be approved by the Vice Chancellor for Student Affairs. If travel is approved, the Sport Programs office will work with the club to meet all of the pre-travel requirements in order to travel within guidelines and policy. All club members approved for travel must receive a negative COVID-19 test result within three days of departure for travel. Club members only need to confirm the negative test result, they do not need to provide documentation.
Clubs are expected to follow all facility policies listed on the Rec Well website. Below are major policies clubs should consider in each facility.
Clubs that practice indoors are expected to set up, warm up, practice, cool down, and clean up within their reserved practice time. Clubs that stay past their reserved practice times risk losing future practice time. Clubs are expected to work with Rec Well staff in a respectful manner to solve any facility issues.
As Rec Well loses facility space with closing facilities, clubs can expect to be restricted in the amount of time and space available for practice, especially indoors.
Clubs should check the weather hotline (608-262-4756) by 3 p.m. daily to see if field cancellations have been made. Clubs that practice on fields that have been closed by the Sport Programs Office risk losing future practice time. Clubs are to practice on their designated field(s). Clubs that are found to practice on another club’s field without reservation risk losing future practice time.
Outdoor clubs now have access to turf fields at the Near West turf complex. Clubs draft practice times similar to the McClain draft. Clubs will also have access to host games on the weekends based on priority and availability.
We are waiting on approval for clubs to access the McClain Center once return to activity plans have been approved. Clubs may not have access to the McClain Center this year. Clubs’ draft order is determined by the previous year’s priority points. Clubs can choose as many or as few dates for practice as they wish based on their draft position. Dates are available from mid-November until mid-April and all practices are from 10:15 p.m.-12:15 a.m Monday – Thursday. Clubs that draft a spot are expected to pay the rental charge associated with the facility ($75/hour or $150/practice). Rental fees will be charged at the end of the Spring semester. Clubs must email the Assistant Director of Sport Programs at least 24 hours in advance to cancel practice and avoid the rental charge. Clubs are responsible for any damage caused to UW Athletics facilities.
Clubs are scheduled for practices and competitions using priority scheduling. If multiple clubs request the same space at the same time, the club with the highest priority points from the previous year will be awarded the space. This is used for both practices and special event hosting. Priority points are also used to determine the draft order for the Near West and McClain Center draft.
The Sport Clubs program priority points are divided into compliance and non-compliance. Compliance points encompass all required forms, reports, and meetings. Clubs must earn 80% of the compliance points available each academic year in order to remain compliant with the Sport Clubs program. Any club that falls below the 80% compliance threshold will be placed on probation for the following academic year and will be required to go through the audit system (Executive Board, 9/8/13).
The Executive Board will be looking to amend this requirement based on activity restrictions placed on all registered student organizations this academic year.
The following is a quick reference for different aspects of the Sport Clubs program and their priority point worth:
| Program Activity | Priority Points Earned |
| Re-registration with CfLi | 5 |
| Membership Consent | Up to 10 |
| Officer Training | 5 per semester |
| Council Meetings | 5 per meeting |
| Monthly Meetings | 5 per meeting |
| Practice Request | 5 per semester |
| Competition Schedule | 5 per semester |
| Inventory Report | 10 |
| End of Semester Report | 10 |
| Annual Report | 10 |
| Budget Request | 10 |
| Safety Officers | 5 per officer |
| Website Check | Up to 20 per year |
| Competition | Up to 18 per competition |
| Special Event | 2 per event |
| Fundraising | Up to 50 total |
| Donations | Up to 20 total |
| Community Service | Up to 50 total |
| Connectivity | Up to 6 per event |
| Bonus Points | Vary |
The audit system is in place to help struggling clubs assess their problem areas and determine recommendations for improvement. Clubs that fall below the required compliance priority points will be required to go through the audit system. The audit system is overseen by an audit committee of club officers, Executive Board members, club liaisons, and Sport Programs administrative staff. These committee members will review the audited club’s organizational health and make recommendations to improve the club based on their knowledge and expertise. Clubs that do not earn 80% compliance points in consecutive years will be suspended from the Sport Clubs program.
| 1st Offense | 2nd Offense | 3rd Offense | |
| Missed from deadline | Loss of priority points | Consideration against budget allocation | Risk of probation for non-compliance |
| Missed meeting | Written warning, loss of priority points | Suspension of ability to apply for Sport Club Support Funds | Suspension from Sport Clubs program |
| Apparel infraction | Apparel confiscated, written warning | Risk of suspension from Sport Clubs program | Suspension from Sport Clubs program |
| Travel infraction | Written warning, loss of priority points | Suspension of travel reimbursements for semester | Suspension of travel and reimbursements for semester |
| Alcohol infraction | Referral to Dean of Students, individual suspended from club activities | Referral to Dean of Students, club probation and risk management plan | Referral to Dean of Students, suspension from Sport Clubs program |
The following section, although not an exhaustive list, categorizes specific acts of misconduct related to both behavior as well as administration of the club. When appropriate, the club and its leadership should confront individual club members who are in violation or might be in violation of the behaviors and responsibilities outlined below. Realize that all it takes is one individual who cannot conduct him/herself appropriately to cause the whole group to be perceived in a negative light.
University, city, and state laws concerning alcohol specifically prohibit the purchase, consumption, or furnishing for consumption of alcohol, except where explicitly authorized. The use of drugs, except for established medical purposes determined by prescription of a physician, or the distribution of drugs is prohibited.
Alcohol consumption or drug use during a club-sponsored event is not allowed. This includes but is not limited to the following:
This handbook outlines a summary of common discipline and policy infractions by individuals and clubs and the typical sanctions posed by the Executive Board and the Sport Programs Office. These are meant to give an idea of the disciplinary process; the Executive Board and the Sport Clubs program are not bound to the listed sanctions. Rather, each situation will be weighed against the severity of the behavior and the club’s handling of the situation.
Executive Board sanctions are meant to be both educational and developmental in nature; the Executive Board members seek to use their knowledge and experience of club operation and organizational execution to help improve those clubs that currently struggle in those areas. The Executive Board must also protect the interests of all 44 clubs in the program when an individual’s or club’s behavior may threaten all clubs. All Executive Board sanctions are recommendations and must be approved by the Sport Programs Office before becoming a requirement for a sanctioned club to complete.
Access to funds will be determined by the Executive Board and representatives of the support funds. Funding resources and communication will be provided to club officers as it is available.
Clubs have an internal account with Rec Well and may have an external account that is managed by the club and monitored by the Sport Programs office. The Sport Programs office may request a copy of bank statements from an external account at any time.
For questions on finances, reimbursements, purchases, etc., clubs should contact the Sport Clubs Financial Specialist Joan Kazel to set up an appointment. For appointments, clubs should email Joan Kazel at joan.kazel@wisc.edu.
Clubs have thirty (30) days from the time of incurring an expense in order to file for reimbursement. All receipts and needed documentation must be turned into the Sport Programs office within the 30-day threshold, along with submitting the Financial Request Form on the Sport Clubs WIN page. Clubs that do not apply for reimbursement within 30 days or clubs that do not submit proper documentation within 30 days will lose the ability to get reimbursed from internal accounts.
All clubs that are not on financial probation have access to University Recreation and Wellbeing (Rec Well) allocation dollars. Rec Well dollars come from segregated fees paid by all UW-Madison students to Rec Well to operate the Sports Clubs program. Eligible clubs receive a portion of Rec Well dollars based on an allocation process managed by the Executive Board, which considers both priority points and the need presented. Rec Well dollars must be utilized within each academic year and do not roll over. Rec Well dollars cannot be used on personalized equipment or apparel, coach’s payments, or tournament prizes/trophies.
Clubs can apply for grants through the University for additional funding. Associated Students of Madison (ASM) have several grants available to all registered student organizations on campus. Clubs can apply for these funds on a rolling basis, when their funds are spent they will not allocate any more funds. Clubs provide their invoices to ASM and ASM transfers money to the appropriate vendors. Clubs must meet with ASM when granted funds or they risk losing part of their allocation.
The Sport Clubs program has had the great fortune of generous donors that support several aspects of the program.
There will be no in-person tabling opportunities with Rec Well this semester. Campus will hold a virtual Student Org Fair that clubs are encouraged to attend.
Clubs can table at various locations around campus but must get approval before doing so. Most locations, both indoor and outdoor, must be reserved first. Consult the CfLI Reservations Guide for help reserving these spaces.
Clubs can only place flyers are designated spaces in facilities on campus. Clubs may only use designated pinboards in Rec Well facilities for flyers. Clubs may also use the Rec Well logo as long as it is not altered or stretched. Consult the CfLI Postering Policy for more info on where and how to post flyers around campus.
Clubs are responsible for maintaining their WIN page. Additionally, they must work with the Sport Programs Office to update and maintain the Rec Well club page. All other websites for clubs are optional but must be maintained and house appropriate content. All websites affiliated with UW-Madison clubs will be checked for the Website Check each semester. Clubs will lose priority points for websites that are outdated or house inappropriate content.
Clubs can market and recruit off campus, but they must follow the policies governing that space, either the city regulations or private business regulations. Clubs are encouraged to recruit at any venue desired but must keep in mind that clubs cannot offer financial compensation to prospective students to join a sport club.
As an official sport club, clubs have access to use University logos and indicia, but they must follow the policies strictly, otherwise, clubs risk illegal apparel being confiscated. Uniforms and apparel have different policies that must be followed in the design.
Clubs that utilize their own logos, free of all University indicia, are not held to these guidelines and restrictions. Judging a logo’s appropriateness is still up to the discretion of the Rec Well professional staff. All designs for logos, uniforms, apparel, and merchandise must be approved by the Sport Programs staff prior to production.
Clubs must use a licensed vendor if they are going to use University logos and/or indicia in their apparel, uniform, or merchandise designs. A list of licensed vendors can be found on the Office of Trademark Licensing’s website. If a club cannot find a licensed vendor, they can apply for a one-time exception for that vendor to print. That exception must be submitted through the Sport Programs Office and approved by the Office of Trademark Licensing before production.
All sport clubs are first registered student organizations. In order for an RSO to petition for Sport Club status, they must first be registered on the CfLI WIN site for at least one (1) calendar year prior to petitioning. Once registered, the RSO must show demonstration of interest. This means at least 10 students must be listed on their WIN roster. These members should be fee-paying students, faculty, or staff of UW-Madison.
RSOs must then demonstrate organization, need, and safety. This should be reflected in the RSO’s constitution as well. The RSO must also ensure their club satisfies the definition of a true sport, as defined by the Sport Clubs program:
Most clubs that are approved by the Executive Board, Council, and Assistant Director are also approved by campus. However, there may be risk factors that prevent a club from completing the petition process. Rec Well decisions cannot override those made by Risk Management, Legal, or other university offices on campus.
Upon acceptance into the Sport Clubs program, new clubs will serve a one-year probationary period. During this time, any infraction of the Sport Clubs Handbook or university policy could result in immediate removal from the Sport Clubs program. All new clubs will also serve a six (6) semester financial probationary period (summers excluded). During this financial probation, clubs are not eligible for Rec Well dollars and must secure funds through external fundraising, donations, grants, and member dues. Clubs are eligible to apply for VHH, ASM, Equipment Support, and National Support funds while on financial probation.
Approved sport clubs have access to many University resources and benefits for use in Rec Well-sponsored activities that are related to practice and competition (“Sponsored Activities”). These resources and benefits are a privilege and not guaranteed due to budgetary constraints, club standing, availability, and other factors.
Sport clubs are discouraged from attempting to host any activity that is not approved. Clubs may still be held responsible for the behavior and decisions of individuals within their club, regardless of the activity.
Officers are the backbone of the Sport Clubs Program. A club’s success off the field is often determined by how strong its leadership is. Clubs are only required to have a President and Treasurer identified, and these two can serve as the safety officers of a club as well. However, the Sport Programs Office encourages clubs to build strong executive boards with multiple, well-defined positions so that the tremendous amount of work it takes to make a club successful gets spread evenly among leadership. Development opportunities will be provided throughout the year by the Sport Programs Office for current and future officers to further develop transferable skills. Club members that take advantage of these opportunities can earn their club additional priority points.
The Sport Clubs Council is comprised of one representative from every active club and meets monthly to review club business and vote on any club-wide issues. The Council is also the final approval for any new club petition. The Council serves a vital role in making a connection between the Sport Programs Office and the clubs in the Sport Clubs program.
The Sport Clubs Executive Board is comprised of nine (9) elected student members from the Sport Clubs program. These individuals volunteer their time twice monthly to review important club issues, work on new policies, establish club-wide initiatives, decide disciplinary sanction recommendations, allocate budgets and special funds, and is the initial screening process for new club petitions. Board seats are available in one and two-year terms. Only one member from a club can serve on the board at one time if multiple members are interested.
The Sport Programs Office is comprised of students and professional staff dedicated to the management and oversight of the Sport Clubs program. The Sport Programs Office is intended to support the needs of the club program while facilitating growth and development. The Sport Programs Office should be contacted in case of an emergency after the appropriate medical and emergency personnel have been contacted. Below are the contacts, in order, that should be used for emergencies.
Ashley Lax, Assistant Director of Sport Programs
Office: 608-890-1493
ashley.lax@wisc.edu
Lane Goodwin, Coordinator of Sport Programs
Office: 608-890-3993
lane.goodwin@wisc.edu
Trevor Smith, Coordinator of Special Events & Reservations
trevor.smith@wisc.edu
Erik Jaeke, Associate Director of Programs
Office: 608-262-9696
ejaeke@wisc.edu
Safety officers receive emergency cards each year with the emergency cell phone contact of the professional staff. Safety officers should keep these with them at all times and contact the professional staff via cell phone for travel emergencies.
Clubs will be assigned liaisons each year to help directly manage club operations and questions. Contact information for liaisons will be provided at the start of each semester. Clubs should use their liaisons for all questions that are not emergency-related.
In the event that Registered Student Organization (RSO) activity is restricted, as determined by the University, the following requirements of being an ‘Active Club’ within the Sport Clubs Program will be waived: clubs will not be required to participate in a minimum of two competition events during the semester in which the restriction occurs. Clubs will not be required to maintain two Safety Officer positions if their activity is not in-person.
In the event that Registered Student Organization (RSO) activity is restricted, as determined by the University, a club may decide to go “inactive” on a semester-by-semester basis. If a club decides to go inactive, they will keep their status as a sport club, but they will not hold practices or competitions for the semesters in which they choose to be inactive. During this period, clubs will still be required to attend all Sport Club Council Meetings, meet with their Rec Well liaison once each semester, and have 4 active members on their IMLeagues roster. Recruitment, safety officers, and competitions requirements are waived for inactive sport clubs during the semesters of inactivity.
