Release of Wiscard ID Photos to Applications

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Policy Number:
UW-500
Responsible Office:
Data Management and Analytics Services

University Policy

Rationale/​Purpose:

Wiscard photos are considered to be sensitive data according to the UW–Madison data classification policy. However, there are services that are provided across campus that rely on pictures/photos as one component of verifying a service consumer’s identity.

Definitions:
Administrative data
As defined at Data at UW-Madison: “Data that is generated as a result of utilizing enterprise transactional systems, such as student records, employee data, or financial information.”
Scope:

Applies to all of UW–Madison.

Policy:

  1. Policy 

    1. Access to Wiscard photos is limited to applications that are serving a business need for campus and rely on photo verification of consumer identity.

    2. The data custodians for Wiscard photos are:

      1. The Director of Human Resources or designee for employee photos.
      2. The University Registrar or designee for student photos.

    3. The Identity Management Leadership Group (IMLG) will be designated as the steward for Wiscard photos by the Stewardship Council.

  2. Exceptions

    1. Exceptions may be granted by the Identity Management Leadership Group or designee.

Related UW-Madison Policies:
Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Provost and Vice Chancellor for Academic Affairs
Policy Manager:
Interim Director and Associate Vice Provost for Academic Planning and Institutional Research
Contact:
Data Management and Analytics Services, datagov@data.wisc.edu, (608) 262-8637
Retrieved:
08-10-2022 15:37:28