Additional Pay Components

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Policy Number:
UW-5026
Old Policy Number:
10.04
Responsible Office:
Office of Human Resources

University Policy

Rationale/​Purpose:

UW–Madison operates 24 hours per, seven days per week and must be staffed at all times. Some staff may be required to work schedules that are outside normal business hours. This policy establishes standards for additional pay for employees who are on duty outside of standard office hours or the standard work week as described in UW-5049 Standard Office Hours.

Definitions:
Compensatory Time
Paid time off earned and accrued by an employee instead of cash payment for overtime. Additional context provided in UW-5030 Overtime.
Exempt Employee
An employee who is not eligible for overtime pay or compensatory time off according to federal and/or state wage laws (e.g., Fair Labor Standards Act).
Nonexempt Employee
An employee who is eligible for overtime pay or compensatory time off according to federal and/or state wage laws (e.g., Fair Labor Standards Act).
Premium Rate
An employee’s regular hourly rate multiplied by 1.5 for each hour worked in excess of 40 hours in a work week, or for law enforcement officers 80 hours in a pay period.
Scope:

Academic Staff, Temporary Employees, University Staff (except crafts workers/trades - see UW-5028 Crafts Workers/Trades for specific information related to these positions)

Policy:

  1. Nonexempt

    1. Standby Pay – Nonexempt employees will receive $2.25 per hour standby pay when the university requires them to be available for work and be able to report to work in less than one hour.
    2. Call-Back/Call-In Pay – Nonexempt employees are to receive a minimum of two hours pay when they are called back for duty or called in on their day off due to an emergency.
    3. Calls or Text Messages Outside of Scheduled Work Hours – Nonexempt employees called or texted outside of scheduled work hours by the university to discuss job-related business will receive a minimum of 30 minutes credit per day.
      1. Eligible for credited time:
        1. Specific patient treatment procedures
        2. Operation of equipment
        3. Clarification of instructions
        4. Repair procedures
        5. Other job function related matters
      2. Ineligible for credited time:
        1. Calling an employee back to work
        2. Availability for overtime
        3. Scheduling changes

  2. Exempt

    1. Standby Pay – Exempt employees may receive $2.25 per hour standby pay when the university requires them to be available for work and be able to report to work in less than one hour. Payment of standby pay is at the discretion of the department/unit.
    2. Call-Back/Call-In Pay – Exempt employees may receive a minimum of two hours pay when they are called back for duty or called in on their day off due to an emergency at the discretion of the department/unit. 
  3. Additional Pay Components for University Staff and nonexempt Academic Staff holding a nonexempt Job Title

    Provisions in this section apply to academic staff holding a nonexempt job title and university staff holding a nonexempt job title.

    1. Legal Holiday Premium

      Eligible employees who work on legal holidays will receive compensatory time off or payment at the premium rate (employee's regular rate multiplied by 1.5) at the discretion of the department/unit.

    2. Night Differential
      1. Nonexempt employees will receive $0.80 per hour for all hours worked between 6:00 p.m. and 6:00 a.m.
      2. Exempt employees may  receive night differential of $0.80 per hour for all hours worked between 6:00 p.m. and 6:00 a.m. at the discretion of the department/unit.
    3. Weekend Differential
      1. Nonexempt employees will receive $0.80 per hour for all weekend hours worked between 12:01 a.m. on Saturday and 11:59 p.m. on Sunday.
      2. Exempt employees may receive weekend differential of $0.80 per hour for all weekend hours between 12:01 a.m. on Saturday and 11:59 p.m. on Sunday at the discretion of the department/unit.
    4. Supplemental (add-on) Pay for Veterinary Technician Assistant, Veterinary Technician I, II, III and Veterinary Technician Supervisor Positions
      1. Eligible employees in these positions may receive supplemental pay of $2.20 per hour for all hours worked between the hours of 6:00 p.m. and 6:00 a.m., and supplemental pay of $1.00 per hour for all hours worked between 12:01 a.m. on Saturday and 11:59 p.m. on Sunday at the discretion of the department/unit. These pay components are in addition to any night or weekend differentials received.
      2. The supplemental pay in this section will end immediately when the employee no longer works in the position for which the supplemental pay is provided.
    5. Schools/Colleges/Divisions must consult with the Compensation Center of Excellence when requesting any exceptions applicable to staff holding a nonexempt job title.
Related UW-Madison Policies:
Related UW–Madison Documents, Web Pages, or Other Resources:

Title and Standard Job Description Library

External References:

Policy Administration

Approval Authority:
Vice Chancellor for Finance and Administration
Policy Manager:
Associate Vice Chancellor/Chief Human Resources Officer
Contact:
HR Director & Program Officer -- Alisha Arnold, alisha.arnold@wisc.edu, (608) 265-1451
Effective Date:
06-25-2015
Revised Dates:

03-02-2020, 11-01-2021, 12-22-2021, 01-27-2022, 02-10-2026

Retrieved:
02-12-2026 11:24:42