Personal and legal holiday administration policies for all UW–Madison employees will be provided for in this policy.
This policy applies to full or part-time Faculty, Academic and University Staff employees, and Limited appointees in leave eligible positions.
If not covered by the WRS, expected to work at least 440 hours (21% for annual-basis appointment) for at least one year.
Note: Only time worked for UW–Madison or UW System after the employee’s WRS annuity effective date is included to meet the one-year duration requirement in Section (A)(I)(2) of this policy.
Movement From Another State of Wisconsin Agency.
When an employee moves from another State of Wisconsin Agency to a UW–Madison appointment, they will be granted personal holiday hours, provided the new appointment is eligible for personal holidays.
Movement to Another State of Wisconsin Agency.
When an employee moves to another State of Wisconsin agency, remaining accrued personal holiday will be paid out by the unit as a lump sum.
The UW–Madison grants eligible employees nine paid legal holidays per calendar year for the following legal holidays:
All employees who earn sick leave are eligible for paid legal holidays provided that the employee is actively employed on the date of the legal holiday and meets one of the following criteria:
EXCEPTION: If one of the requirements listed in Section (B)(II) of this policy is not met, those employees with alternate work schedules whose scheduled work days do not fall on or after the legal holiday will be granted a legal holiday based on the number of hours in pay status during the pay period in which the legal holiday falls.
Refer to the UW-5052 Vacation policy.
An employee may use regular or floating legal holiday hours prior to the date on which the legal holiday occurs. If the employee leaves university employment prior to the date on which the legal holiday occurs, the employee must repay any legal holiday hours used in advance of the legal holiday. In lieu of paying back over-used legal holiday hours, the employee is eligible to swap other available accrued leave, if available.
Note: Sick leave may only be used per UW-5051 Sick Leave and may not be used in this situation unless the original absence is eligible for sick leave.
Failure to appropriately report personal and legal holiday leave usage may result in the denial of leave or the loss of paid leave hours.
|Office of Human Resources (OHR)||
|Deans and Directors||
03-24-2020, 04-25-2021, 01-10-2022, 10-24-2022