This policy defines the parameters for eligibility and approval of military leaves of absence and military leave benefits for eligible UW-Madison employees.
Active Duty:
Federal Active Duty: Full-time duty in the active military service of the United States or any other category of persons designated by the President of the United States in time of war or national emergency. The term “active duty” includes full-time training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school by law or by the Secretary of the military department concerned. Federal active duty does not include inactive duty for training or full-time National Guard duty by order of the governor. Mutually exclusive with active state service. For complete definition see 10 U.S.C. § 101 (d)(1).
State Active Duty: Full-time state duty in the national guard, or state defense force when activated, under an order of the governor or under an order otherwise issued by authority of law and includes travel to and from that duty. For complete definition see Wis. Stat. § 321.01(11).
Active Duty for Training: Full-time duty in the Armed Forces performed by Reserves for training purposes. Used for training members of the Reserve Components to provide trained units and qualified person to fill the needs of the Armed Forces in time of war or national emergency and such other times as the national security requires. The member is under orders that provide for return to non-active status when the period of active duty for training is completed. This includes annual training, special tours of active duty for training, school tours, and initial duty for training performed by non-prior service enlistees. The term does not include duty performed as a temporary member of the Coast Guard Reserve. For complete definition see 38 U.S.C. § 101 (22).
Basic Allowance for Housing: Allowance to offset the cost of housing when a member does not receive government-provided housing. For complete definition see Basic Allowance for Housing.
Basic Pay: Fundamental component of military pay as indicated on the member’s Military Leave and Earning Statement (LES). A member's grade/rank and years of service determine the amount of basic pay received. For complete information see Basic Pay.
Department of Defense Form 214 (DD-214): Certificate of release or discharge from active duty.
Differential Pay: Amount an employee receives from UW-Madison when on eligible military leave; the employee’s pay from UW-Madison is higher than the employee’s military Basic Pay, or military Basic Pay and Basic Allowance for Housing (BAH) when applicable.
Inactive Duty Training: Per 38 U.S.C. § 101(23), authorized training performed by a reserve component member not on active duty or active duty for training and consisting of regularly scheduled unit training assemblies, additional training assemblies, or equivalent training periods (e.g., weekend training drill for Guard and Reserve members).
Military Leave and Earning Statement (LES): Monthly report of earnings, deductions, and leave balances provided to all military members.
Military Orders: Military orders within the uniformed services of the United States include the Army, Navy, Marine Corps, Air Force, Coast Guard, and the Reserves for each of these branches of the United States military, Army or Air National Guard, Public Health Service, National Oceanic and Atmospheric Administration Commissioned Corps, and any persons designated by the President of the United States in time of war or emergency. Service in the uniformed services includes performance of any of the following on a voluntary or involuntary basis: active duty; active duty for training; inactive duty for training; part-time or full-time; and absence from work for an examination to determine an individual's fitness for any of the above types of duty.
Qualifying Employee: Any employee who is ordered or inducted into active military service when they present corresponding military orders and request a military service leave of absence and may be eligible for military leave benefits.
UW-Madison employees ordered to military service including, but not limited to active duty, inactive duty, or annual training.
Basic Allowance for Housing (BAH)
Employee Benefit Check-List Upon Activation for Military Service (UWS 47a)
Health Insurance Election for Military Service Personnel ET-2350 (ETF)
Military Service and WRS Benefits
Uniformed Services Employment and Reemployment Rights Act (USERRA)
04-05-2019, 07-03-2024