Prior to July 1, 2015, continuous service for classified employees (university staff effective July 1, 2015) was provided for in Wis. Stat. Chapter 230 and Wis. Admin. Code Chapter ER 18. Wis. Stats. § 36.115(2) and § 36.115(3) require the Board of Regents and the UW–Madison chancellor to develop personnel systems that are separate and distinct from the personnel system under Wis. Stat. Chapter 230.
Effective July 1, 2015, continuous service for all individuals employed by UW–Madison employees will be in this policy.
Continuous service for UW–Madison employees hired by another state agency will be calculated in accordance with s. ER 18.02, Wis. Admin. Code, with UW–Madison employment after July 1, 2015, treated as unclassified employment.
This policy applies to any UW–Madison employee in a leave-eligible position as defined in Sick Leave
The purpose of this policy is to define continuous service and applicable adjustments to a continuous service date for UW–Madison employment.
An employee's service duration, which is used in benefit eligibility and entitlement calculations, is based on the employee’s continuous service date.
The continuous service/adjusted continuous service date is the date on which an employee's current period of continuous service is considered to have begun. This date is adjusted for any breaks in service or time in service that is not eligible. Continuous service is not prorated for part-time employment. Continuous service determines the amount of annual leave university staff members earn and the eligibility for and amount of supplemental sick leave credits for employees at retirement.
An employee is eligible to earn continuous service for UW–Madison employment if the employee is in a sick leave-earning University Staff, Faculty, Academic Staff or Limited appointment as outlined in UW–Madison Campus-wide Operational Policy: Sick Leave. UW–Madison will recognize the time in continuous employment status at other State of Wisconsin agencies as outlined by the Office of State Employment Relations (OSER) as defined in ER 1.02(6) and ER 18.01 (3). This computation is covered in the WHR Manual Chapter 732. Service at an authority does not count towards state continuous service.
Continuous service is adjusted for any break in service or time in service that does not count as continuous service. Adjustments to the continuous service date due to a break in employment must be calculated using the Continuous Service Date Calculator. The continuous service of an employee is considered uninterrupted and shall not be adjusted for the break if the employee:
If a University Staff employee terminates university employment and returns to any eligible appointment at the university, UW System institution or State of Wisconsin agency within five years, the employee’s continuous service will be adjusted to reflect the total duration of service for both periods of employment, adjusted for any breaks.
If a University Staff employee is terminated due to layoff and is reemployed through the mandatory placement provisions found in Layoff of University Staff , the employee’s continuous service will not be considered interrupted.
Service at an authority does NOT count towards continuous service however there are some special circumstances with certain authorities.
Failure to comply with this policy will result in employees not receiving the correct level of benefits that are based on the continuous service date calculation.
|Office of Human Resources (OHR)||
|Deans and Directors||