Faculty Policies and Procedures Chapter 11 – Summer Term

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Policy Number:
UW-811
Old Policy Number:
Faculty Policies and Procedures Chapter 11
Responsible Office:
Office of the Secretary of the Faculty

University Policy

Scope:

Faculty

Policy:

Chapter 11 – Summer Term

11.01. Summer Terms
11.02. Summer-Term Administration
11.03. Summer-Term Compensation
11.04. Summer-Term Appointments

11.01. Summer Terms.

There shall be summer terms of such lengths as may be approved by the chancellor.

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11.02. Summer-Term Administration.

  1. The dean of the summer term is appointed by the provost and vice chancellor for academic affairs and acts as the general coordinating officer. The dean of summer term may appoint a staff to provide campuswide support and coordination for summer-term activity.
  2. Each school and college shall appoint a summer dean to participate in campus-wide planning for the summer term.
  3. After academic departments and their respective college deans identify the appropriate array of educational programming for the summer term, the deans submit programs and budgets to the dean of the summer term. After the budget has been approved, appointments and payrolls are administered by the departments in the same manner as during the regular academic year.

11.03. Summer-Term Compensation.

All summer work performed by 9-month faculty, academic staff, and limited appointees requires prior approval by the individual’s appointing unit and dean or director office. For instructional service in the summer term, divisions establish workload practices with their departments. Determining workload typically takes into account the length of the summer session and the number of credits taught. Compensation for part-time service will be prorated. Cancellation clauses based on low enrollment can be included in appointment agreements.

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11.04. Summer-Term Appointments.

Any work performed by 9-month faculty or staff teaching during the summer term is voluntary and subject to the employee’s agreement. To ensure appropriate staffing to support summer-term instructional activities, departments and colleges may pursue a variety of staffing options.

  1. Overload. An employee may agree to perform duties outside of their normal work assignments. In these circumstances, an overload request—identified as employment beyond 100%—may be approved if the need for additional compensation can be sufficiently demonstrated. Summer employment for 9-month employees is not considered an overload. In limited situations, 9-month employees may receive an overload in addition to the summer session or service payment.
  2. Dual-Role Waiver. Schools and colleges may allow research scientists and researchers to work in a teaching capacity during the summer term, so long as the employee and supervisor have considered and documented the funding implications and effort reporting requirements. Prior approval is also required if the dual role creates an overload.

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Related UW-Madison Policies:

UW-801 Faculty Policies and Procedures Chapter 1 – The University Faculty

UW-802 Faculty Policies and Procedures Chapter 2 – University Faculty Senate

UW-803 Faculty Policies and Procedures Chapter 3 – Faculties of the Colleges and Schools

UW-804 Faculty Policies and Procedures Chapter 4 – The Faculty Divisions

UW-805 Faculty Policies and Procedures Chapter 5 – Departmental Faculties

UW-806 Faculty Policies and Procedures Chapter 6 – Faculty Committees

UW-807 Faculty Policies and Procedures Chapter 7 – Faculty Appointments

UW-808 Faculty Policies and Procedures Chapter 8 – Faculty Rights and Responsibilities

UW-809 Faculty Policies and Procedures Chapter 9 – Discipline and Dismissal of Faculty for Cause

UW-810 Faculty Policies and Procedures Chapter 10 – Layoff or Termination

Related UW–Madison Documents, Web Pages, or Other Resources:

Policy Administration

Approval Authority:
Secretary of the Faculty
Policy Manager:
Secretary of the Faculty
Contact:
Secretary of the Faculty -- Heather Daniels, sof@secfac.wisc.edu, (608) 265-4562
Revised Dates:

12-07-2020 “he/his” and “she/her” gender pronouns replaced with “they/their” by Fac doc 2921
12-04-2017 amended by Fac doc 2707

Retrieved:
04-18-2024 22:12:59