Annual Parking Permit Application Process

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Policy Number:
UW-6111
Old Policy Number:
TS-31
Responsible Office:
Transportation Services

University Policy

Rationale/​Purpose:

Parking permits are assigned on an annual basis for the period September 1 through August 31. Customers must apply to be considered for an annual parking permit offer. There is limited parking available, so a priority system is used to assign parking to a limited number of applicants.

Definitions:
OTU (Offers per Transportation Unit)
  • Each parking offer (made to applicants in a specific Transportation Unit) is counted.
  • The total number of offers per Transportation Unit is determined after the initial spin.
  • The OTU is a rolling average (of offers) made for the past three (3) parking years.
Scope:

Parking permit applicants.

Policy:
  1. Annual Application Process
    1. Current permit holders and current applicants on a waitlist will receive an email in the spring to renew their parking application for the subsequent permit year. The online parking application must be completed by the deadline set by UW-Madison Transportation Services.
    2. New applicants must contact their Unit Transportation Coordinator (UTC) before they are able to complete the online parking permit application.
    3. New annual permit applications received after the application deadline will not be processed until the subsequent round of annual permit offers.
    4. New applications for the current permit year will be processed throughout the parking year as parking becomes available.
    5. All annual permit applications must be prioritized by a UTC before the application can be processed and parking assigned.
    6. Applicants will be notified by email of their new parking assignment.
    7. Applicants must claim parking assignments by the deadline or the assignment will be offered to the next applicants on the waitlist.
    8. If an applicant fails to respond or chooses not to accept their offered assignment by the posted deadline, their assignment will expire. Applicants must re-apply to be considered for a parking assignment.
    9. Permit holders must re-apply if they want to be considered for a parking permit in a lot other than their current parking assignment. The current assigned permit may be held until a new offer is accepted by the customer.
    10. Permit holders must pay all outstanding, non-payroll balances to be eligible to apply for an annual parking permit.
    11. Permit holders must review and, if necessary, update or provide an updated address and email address during the annual application process.
    12. Waitlists are processed and parking assignments are offered approximately every two weeks throughout the academic year. UTCs may be contacted for waitlist processing dates.
  2. Parking Priority
    1. Transportation units have the responsibility to assign local priority numbers for faculty/staff with a valid Wiscard/UW Health ID.
    2. Unit Transportation Coordinators (UTCs) are responsible for applying their unit’s priority criteria to all new and existing staff who request parking. The UTC must assign an individual local priority number beginning with #1 (highest priority). The list is provided to UW-Madison Transportation Services for calculating global priority. Applicants with higher global priority numbers have a better chance to receive a parking assignment in the lot/location of their choice.
    3. Transportation units are responsible for explaining their priority-setting process and criteria used to all employees applying for parking and must submit criteria to UW-Madison Transportation Services upon request.
    4. UW-Madison Transportation Services is not responsible for and cannot make changes to an established priority list as submitted by the individual transportation units.
    5. UW-Madison Transportation Services is responsible for calculating global priority and assuring fair and consistent application of the formula. Please refer to UW-6138 Priority Calculations Policy.
    6. Priority Restrictions:
      1. Undergraduate students are not eligible for a priority number (See UW-6142 Student Annual Permits).
      2. Employees must have valid employment, emeritus status, or authorization to be considered for parking or must apply through the student parking process, if qualified.
  3. Parking Priority Calculations
    1. Parking assignments can only be made for applicants affiliated with an approved agency.
    2. Parking assignments are based on the employee’s priority.
    3. A standard formula is used to determine global priority based on the local priority number assigned by the Unit Transportation Coordinator.
    4. The priority formula is calculated based on the number of Offers per Transportation Unit (OTU) made to applicants from each unit.
    5. Priority Number (PN) represents the unique number in the local Transportation Unit for that offer round assigned to each applicant by the Unit Transportation Coordinator.
    6. Units may appeal the assigned OTU to Transportation Services. Appeals will be reviewed based on sizeable changes in the unit applicant base.
    7. Priority Formula:
      Global Priority = PN x 100/OTU
Related UW-Madison Policies:
Related UW–Madison Documents, Web Pages, or Other Resources:

Transporation Services Parking Priority

Policy Administration

Approval Authority:
Assistant Vice Chancellor of UW-Madison Transportation Services
Policy Manager:
Director of Parking Operations
Contact:
Director of Parking Operations -- Tanara Teal-Tate, tanara.tealtate@wisc.edu, (608) 263-9591
Effective Date:
04-01-2001
Revised Dates:

03-01-2003, 05-19-2022

 

Retrieved:
11-30-2023 19:14:04