The university has a managed travel program. This policy establishes standards for the prudent use of university resources for travel while ensuring the safety of travelers and minimizing the administrative burden on travelers and support staff.
This policy applies to faculty, staff, students, and non-employees traveling or arranging university-sponsored travel.
This policy excludes:
Individuals who participate in university sponsored travel and those who make university sponsored travel arrangements must:
The university will not pay or reimburse any lodging that is furnished in-kind or at no cost, including electing to stay with family or friends during business travel.
The university will pay or reimburse for lodging at a campground when the purpose of travel requires the use of a campground.
The university will not pay lodging costs when travelers are within 50 miles of their home or headquarters city unless the travel is for a multi-day event with an evening business-related activity that makes returning to the employee’s home impractical.
Travelers are responsible for complying with a lodging facility’s terms and conditions (e.g., cancellation policies, check-in/check-out hours, non-smoking policies).
The following are required to support a lodging claim/payment:
Noncompliant lodging purchases will not be paid or reimbursed by the university.
UW-3019 Vehicle Use/Rental Policy
UW-3020 Long-distance Ground Transportation Policy
UW-3021 Registration Fees Policy
UW-3022 International Travel Policy
UW-3023 Payment for Services and Travel and Expense Reimbursement for Non-Employees
UW-3024 Expense Reimbursement Policy
07-01-2020, 02-22-2023, 07-01-2025
07-01-2020